If there are no agenda items or pressing issues by EOD Monday, we’ll cancel the meeting. We will slack the SILS Chairs channel:
(Thursday before the meeting) Are there pressing topics you would like to hear about at Weds [date] SILS Chairs meeting?
(Tuesday AM) We did not hear any pressing topics, so we’ll cancel the [date] SILS Chairs meeting.
Planning for ROUND-ROBIN agenda for SILS Chairs: Overview of the topic; have one or two key questions; allow brief time for Q&A if possible; decide order of speakers in advance. Recap actions and next steps.
Topic | Proposed by | Facilitator/owner | Timing | Status |
|---|---|---|---|---|
What are you doing to reduce the load for your SILS group? For example, shortening meetings, canceling meetings, opting not to do some work that is not strictly needed, forming more small subgroups? | Ops Leads | TBD | Ongoing | |
How to create good decision pages: walk through the template; discuss what’s working well/could be improved | slack conversations | PPC | 7/15/20 | Done |
Vanguard testing | Xiaoli Li | IC chairs (Tom & Carlo) | August & September | Done |
Report/Takeaways from Communication Leads on their meetings with chairs. | Com Leads | Com Leads | 9/9/20 | Done |
SILS value propositions – how is this used? why did we do this? under the hood view from Com Leads RLF Configuration Task Force to present on their group. | Com Leads/PM Leads | Ben - value props Lynne, Cathy - RCTF | 10/21 | Done |
MVP Part 1- what do we need day 1? Series of conversations to inform internal training, system-wide decision-making, local go-live checklists. Implication is somethings will be delayed beyond July 27 (day 1, month 1, etc.) | PM Leads/SSM | PPC (Xiaoli Li) | 11/18 | Done |
RLF records discussion Part 1: Current practices, impacts to end-user and AFN. | SILS WG | Christine, chairs of RMFG, FFFG & Discovery | 12/16 | Done |
Discussion of workflows and training materials the Internal Training team needs other FG’s assistance in creating. Overview of expectations and time for Q&A | Internal Training Team | Chairs of IT (Dominique, Brian, Katie) | 1/13 | Done |
MVP Part 2: 5-minute lightning talks from each FG on their MVP | IC/PPC co-chairs | FG chairs | 2/10 | Done |
CDI Part 1: EasyActive v. FullyFlexible, which one is right for the UC? | Xiaoli & PPC members | 3/24 | Done | |
OCLC: Do we need OCLC numbers for everything in the NZ? | Liz Miraglia & PPC members | 3/24 | Done | |
SGTF | SGTF | SGTF (members have been invited; CB forwarded the invite) | 4/7 | Done |
CDI Part 2: Campuses are not in agreement on EasyActive v FullyFlexible, yet we all must choose the same activation model. Ex Libris strongly urges EasyActive (and that is what we have in the Test Load). What questions or concerns do we have about EasyActive? | PPC | Xiaoli & PPC members | 5/5 | Done |
RLF records discussion Part 2: what has testing taught us? | Chairs of RMFG, FFFG & Discovery | early May? | ||
How are local groups organized? What are the challenges? How do they see it changing after go-live? (probably too early for the last question) | Op Leads | |||
Roundtable on decision-making best practices (including how you communicate about decisions). Invite RMFG. Ask other chairs to volunteer. Questions:
| Op Leads (Help to inform ongoing shared governance decision-making) | PMs | Determine if there’s an appetite for this. Do a poll in SILS chairs. | |
Systemwide services (report a problem link, UC-eLinks, etc.), what’s happening to them. What needs to be tested during Test Load? | PMs | Xiaoli, Alison, Caitlin | ||
Helping each other (consult among ourselves, especially the already-Alma campuses) configurations, IT backend folks
| IC co-chairs | 5/5 | Done |