2021-05-05 ACQ/ERM FG Meeting notes

Date

05 May 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

Lisa Spagnolo , UC Davis (co-chair/convener)
Mark Hemhauser (Unlicensed) , UC Berkeley
Paula Pascual , UC Irvine
Stacy McKenna , UCLA
Sarah Sheets , UC Merced
Carla Arbagey , UC Riverside (co-chair) (timekeeper)
Judy Keys , UC San Diego (notetaker)
Lisa Wong , UC Santa Cruz
Susan Boone , UC San Francisco
Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Holly Eggleston (Unlicensed) , California Digital Library

Guests

Lisa Mackinder, California Digital Library
Michael Walmsley, California Digital Library

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	10	Lisa S.	CDL representation
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S. / others	PPC meeting April 30 Primo VE training happening week of May 17 Cutover meeting 5/6 Decision page on SCP, SFX, 360, and related resource records handling for eResource records in NZ has been approved. SILS Chairs, May 5 12/22 is (tentative) date for end of Phase 4. Xiaoli presented on CDI models – Lisa will send link when available.
4	Upcoming Sessions	Review any sessions involving AEFG and planning/preparing.	10	All	Invoicing/Tax Session: May 4th at 9am our time. Add questions to the basecamp post: https://3.basecamp.com/3765443/buckets/15553579/todos/3648702906 Working out issues with loading via Excel spreadsheet: dates, tax/non-tax info 5/5: follow-up on Tax Session, next actions. We don’t feel the need to schedule another session with Yoel at this time; finding a time is difficult Tentative Analytics sessions, May 25th and May 26th (more info to come)
5	CDI Check-In	Brief check-in on PSELG representatives request for input re: CDI (via campuses).	10	All	Folding in PPC conversation from 4/30, how can AEFG contribute?
6	Testing Planning (combined with previously separate MVP item)	Two outcome streams: 1) Determining work plan / assignments for next couple of weeks and possible delivery of Decision Page(s) to PPC by early May meeting, and 2) Assess in context of collaborative testing, PPC overview, timeline planning, etc. 5/5 reviewing current state of respective Decision Pages, remaining testing/questions, collaborative work, etc. TIMELINE REVIEW	35	All	Campus E-Resource workflow documentation that’s been shared from already-Alma campuses is in the Google drive. Also see CSU documentation. Test Load testing processes and procedures See PPC MVP spreadsheet Timeline for AEFG Testing Management 5/5 Update: From 001/002: E-Resources CZ/NZ/IZ linking/Campus Purchase Order Practice for Data Integration Still testing potential use of reporting code for local purchases (we are not populating the new 4th or 5th reporting codes at this time; discussions are ongoing) Lisa S. working on specific example of associating local order w/CDL order (Sage?); has asked Adriana to create an example CDL POL From 003 Vendor Records/Import Profiles AEFG/RMFG joint subgroup session 5/5 4PM Feedback re: using NZ template but also needing IZ-based record adjustments. Continued work on Brief Order/Update Inventory record loading. NZ-NZ or IZ-IZ.
7	Wrap-up	Identify/confirm next actions	5	All
8	Parking Lot	To save for future discussion	85/85		Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. What additional conversations needed re: routing of UC-elinks equivalent troubleshooting? - MVP 008 Sharing our Alma workflow documentation for e-resources Analytics: look into doing an internal training session once MVP decision pages are done