2021-07-02 SGTF agenda and notes

Welcome and announcements

Opportunity for brief announcements and notices.

00:05

Aislinn, All

• At the request of the SILS PMs, Danielle will work with the CDL web services team to post the newly endorsed, UCLAS-integrated SILS structure, work practices and charges to the SILS website (under the documents tab).

CoUL endorsement of the UCLAS-integrated SILS structure, work practices and charges

Share CoUL’s general feedback, support and endorsement.

00:15

Aislinn

Alongside their endorsement, CoUL provided more specific directives/recommendations for the SILS Transition Task Force and DOC, when rosters are being filled:

• For the Operations Team, emphasize the need for an individual with broad, overarching understanding of the SILS. Can also note that the OT members are likely to be similar to Implementation Coordinators (systems librarians/managers and the like).

• If a campus is unable to assign representatives to all operations subteams, the campus’ OT member should serve as the liaison/point-person for the applicable subteam(s).

Proposed RLF Configuration Project Team charge (for post-phase 4)

The RLF Configuration Task Force is currently charged by the SILS Working Group. It will no longer complete its charge by the end of phase 4. Accordingly, the group proposes that it transition into a project team in January 2022 (like the SILS Digital Collections Project Team). This transition involves minor changes to the charge:

• Now a project team (instead of a task force)

• Now reports to the SILS Leadership Group (instead of WG)

• Final report requires CoUL review/endorsement (the current charge is silent on this)

• Minor changes to the roster

Desired outcome is to secure SGTF feedback and endorsement.

00:10

Cathy

• The Project Team charge will give the system time and experience within Alma to then properly explore critical RLF questions.

• Cathy affirmed that the focus and content of the charge has not changed (from the original task force charge); these are operational/logistical revisions and clarifications.

• Should this project team charge include a reference to the Systemwide Print Collection Management Strategy Working Group? (Cathy confirmed – SPCMSWG is definitely a stakeholder and partner; the charge can call this out).

• For functional expertise or other membership considerations, would it be helpful to have an SPCMSWG member connected to the RCPT? (Cathy confirmed: Ana Striker is fulfilling this role).

Decision: SGTF endorsed the new RLF Configuration Project Team charge, with the minor edits noted here.

Call for SGTF volunteers to join Aislinn and Ginny in socializing the new, UCLAS-integrated structure

Overview of commitment, which will include:

• Work in August to prepare for socializing in September and October.

• Socializing likely to include a town hall, blog posts, documentation/communication objects (slide deck, high-level overview of structure) for campuses to adapt and utilize.

This SGTF subgroup will collaborate with DOC and the SILS Transition Team.

Call for volunteers.

00:10

Aislinn

Donald, Alan and Sarah H. volunteered to join the subteam to help socialize the new UCLAS-integrated SILS structure.

Post-mortem scheduled for July 16

Notice to SGTF: Lena Zentall will join SGTF at the July 16 meeting to facilitate a post-mortem.

This is mainly an FYI - but also an opportunity for SGTF members to ask questions, if any.

00:05

Aislinn, Danielle

Total

00:45