2021-07-14

30 Jun 2021 9-9:50

Zoom: please see Outlook meeting invite.

📢 Recording of the meeting: forthcoming, see meeting recordings (please note: Zoom-hosted recordings will be available for 120 days after the meeting 🗓 , after which they are automatically deleted by Zoom).

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Start recording!	Welcome!	0	All
2	Quick announcements		0		Reminder: 7/15: Cutover Delivery Preparation Review - Q’s were due in advance on 7/13. Any questions not answered, posted late, or asked during the meeting that need additional review will be responded to following the meeting.
3	SILS co-chairs update	Awareness of project status in key areas.	10	Günter	Go Live Decision plan Meeting with Ex Libris on slowness concerns Shared Gov - links to the docs will be posted to UC Libraries website. Stay tuned!
4	Go Live Readiness	Discuss questions and concerns with go-live testing. Awareness of risk mitigations. Discuss proposed process for reporting and tracking problems.	30	Lena, Christine, Caitlin, Claudia	Reminder to FG chairs to make sure all testing needed is identified and communicated to teams. What questions or concerns do you have? Risk assessment & mitigations by ICs Identified the need to complete data acceptance and deliver fulfillment data by Sunday July 25 at 5pm at the latest. Have a detailed test/QA plan and go-live checklist - know how long is needed. Time will be limited! Have a backup person who can do your work if needed For the next 3 weeks, be available to do work and answer questions promptly (including on go-live weekend July 24-25) Lower risk: have a plan if internet or power is out. Reporting & Tracking problems subgroup update (Caitlin, Claudia) Proposed process, with MVP for Go-Live Does this path make sense (roughly)? Can you live with the MVP we are proposing? (1-3 weeks post Go-Live)
5	Timeline review (recurring) Reminder: Implementation Timeline on Confluence for staff without access to Basecamp.	Awareness of what’s happening / coming soon in the project	0	PMs	See Ex Libris meetings or Basecamp project meetings for other upcoming meeting topics Do you have a topic you want Ex Libris to present on? Request a meeting.
6	Communication Operation Leads update (recurring)	Awareness of communications activities.	10	Ben, Adrian	Escalation letter - has it been sent at your campus? Have staff been identified to handle messages? How we’ll communicate about go live (Com Leads) Slack Confluence dashboard for go live! IC go live status sheet
7	Flagging any significant issues (recurring)		0
8	Parking Lot Feel free to add a topic to the Proposed agenda topics page on Confluence	Capture important topics for future discussion
9		Total	50/50