2021-10-18 Com Leads Meeting notes (A&B only)

Closing out phase 4

• Determine workflows and responsibilities

5

All

Phase 4 final report to CoUL

Review outline/timeline and next steps

10

All

• Twenty-five SILS News announcements released between April 2020 and October 2021

• Drafted detailed communications plan for go-live, including contingency plan for possible delays

• Collaboration with End User Outreach on a series of five tweets from the @uofcalifornia account (following: 24.7K) promoting UC Library Search up to and the day of go-live.

• Collaboration with UCOP executive communications and internal communications to expand reach of go-live success story

o   Congratulatory letter from President Michael Drake

o   UCnet feature story on employee contributions to the project

• Drafting and dispatching thank you letters to all __ phase 4 cohort members

Editorial calendar (recurring)

Any updates/new things to calendar?

5

Ben, Adrian

Transition Planning

10

All

• Upcoming work per Com Leads work plan

  • Thank you letters (send in early December per SILS co-chairs)

  • Phase 4 final report

  • No Com Leads in ongoing gov. Transition communications to ongoing SILS shared governance. What is involved here?

    • Do the Phase 4 Handoff template WAIT FOR BEN

 @

Parking Lot

• Add Transition Task Force Confluence section to list of groups

• Operation Leads post-mortem: when to schedule? WAIT FOR BEN

• Com Leads to facilitate post-mortem for EUOS so chairs can participate fully.

  • Yes, Adrian will offer.

Wrap up

0

All

Any actions or decisions missed?

Total

50/60