2021-12-01 Com Leads Meeting notes

Attendees

Christine Barone (Unlicensed) , Co-chair, PMOL
Lena Zentall (Unlicensed) , Co-chair, PMOL
Ben Alkaly (Unlicensed), Com Leads
Adrian Petrisor, Com Leads

	Item	Desired Outcome	Time	Who	Notes	Decisions
1	Checkin/quick updates/anything from parking lot, slack or email	Anything special we want to do to mark our final meeting on 12/14?	5	All
2	SILS website	Decision: use the existing SILS website Update the SILS UC Libraries website home page Remove the word project from the title and other places where it no longer makes sense Action: Ben will draft a home page for SILS, the ongoing service. Are you still able to do this?	5	All
3	Editorial calendar (recurring)	Final wrap-up message (SILS co-chairs) to send 12/13-17	5	Ben, Adrian
4	Com Leads ongoing checkin		25	All	Workplan with timelines for remaining work SILS NEWS/Cohort email (ad-hoc) - move to ad-hoc, not weekly. Thank you/discharge letters (prep work starts week of OCT 4) Ben will work with Kathy Brown on the mail merge letters. When can we expect those? Send in early December per SILS co-chairs. Weds, 12/8 before noon. Final report (OCT/NOV) Exec summary Editing the overall doc Com Leads section Redacted version (track changes on for Steering, ideally due by 12/7) Handoff & cleanup (NOV/DEC) Due 12/3 Make recommendations on whether current coms vehicles and spaces should continue and for how long (SILS News, wiki, website, etc.) Do the Phase 4 Handoff template Discuss in Com Leads meeting to make PMs aware of recommendations. Check the Com Leads workplan for any other work that should be included on the Handoff Communication Flow matrix - would it make sense to update this for the service? Question form?	Divide the thank you letter PDFing and emailing among B&A and C&L Naming convention: P4TY_lastname.pdf 42 each as follow Lena: line 2-43 Christine: line 44 to 86 Ben: line 87-129 Adrian: line 130-169
5	Parking Lot
6	Wrap up		0	All	Any actions or decisions missed?
7		Total	50/50