Check-in/ Updates

PPC meeting updates and review of any action items from last meeting

Quick share of any local team updates.

All

• STRATEGICALLY PLACED REMINDER FOR ELIZABETH TO RECORD MEETING

Decision Review and Vote

Review/Vote/Send to ICs

(Test) Policies for Resource Sharing Forms

(Go-Live) Harmonization of Loan Periods and Blocks in the UCs Automated Fulfillment Network

(Go-Live) Recommendation for Fulfillment Staff Profile Roles -Question for Already Alma Campuses regarding the use of the User Manager role for staff and student worker profiles. Should this be included? It seems to be the only way to toggle a user account from external to internal when changing a student account to an alumni account.

Unreasonable NZ Borrowing TOUs for:

Active resource sharing requests limit

• 20 (current setting)

• 2nd choice in IZ is no limit

Yearly resource sharing requests limit

• 20 (current setting)

• 2nd choice in IZ is no limit

If we want something different, may need to change in NZ or have Ex-libris do it. Will need to add steps to harmonization decision page.

All

Recommendation for Fulfillment Staff Profile Roles:

The decision page contains recommendations for roles that staff will need to perform certain tasks as well as their associated scopes.

There was some concern among group members that the User Manager role has too much capability to be assigned student employees. It allows the operator to grant all roles to other people.

Policies for Resource Sharing Forms:

Individual campuses should go in and make the changes outlined in the document.

Some changes were made. The group approved the document.

Unreasonable NZ borrowing TOUs:

CDL may need to change NZ TOUs centrally.

We’ll set resource sharing limits to unlimited.

-Elizabeth will amend the decision page for Staff Roles and submit it.

-The group approved the Policies for Resource Sharing Forms page.

• Elizabeth will confirm that we can change the NZ borrowing TOUs related to resource sharing requests to unlimited.
• Members should look at the Harmonization decision page and share it with local teams.

Digitization Meeting Debrief

https://3.basecamp.com/3765443/buckets/15553579/messages/3747769701

https://3.basecamp.com/3765443/buckets/15553579/todos/3734877569

Salesforce Case Submission- Digitization

All

Elizabeth went through the Digitization meeting notes and gathered all of the references to issues that were identified as glitches or needing Sales Force tickets.

The SysOps team is putting in the tickets as the form is filled out.

Individuals having tested a particular issue should send an e-mail to SysOps as though they were putting a Sales Force ticket in themselves.

To Do For Go-Live

• On Hold Shelf Notices: Alma "On Hold Shelf Letter" notice details

• Renew Workflow for VDX Decision Page

• Solution for Recieve Notification Problem

• (Go-Live) Temporary Changes to the AFN for Libraries/Services Closed During COVID

All

Group Testing w/ ILL Ops

https://docs.google.com/document/d/1WOelxmH3L0lDQYKZu683FKZ-DIjHCe9NfwJojyp5bMw/edit#

https://docs.google.com/document/d/14VYIW1-ZPYvcxR4Mq2n_LWA-q2ZDcyUe/edit

https://docs.google.com/document/d/14qTTJFzufw2eEHGNwQlihU0eAYLPYbtg/edit

https://docs.google.com/document/d/1owqWoFJjeNElh1tO6_asCL0uGNtLJQ2f/edit

https://docs.google.com/document/d/1YSeipVTugrgfvMjVsohNJWQk4oaIAnIz/edit

All

Parking Lot

Members can add to the parking lot issues that they feel need to be considered or tracked.

Changes to the AFN for Go-Live Discussion

(Go-Live) Temporary Changes to the AFN for Libraries/Services Closed During COVID

What functions will we need to temporarily disable at each campus?

Do we bring all online at once? Staggered

Manual Blocks Basecamp ticket updated

https://3.basecamp.com/3765443/buckets/15553579/messages/3582181846

https://docs.google.com/document/d/10VbI85urpPpFWYfpTputsYt4NUUuvjHa/edit#heading=h.30j0zll

Check basecamp ticket to see if Svetlana came up with answers to our questions

All

• Elizabeth will get back to Svetlana.

RLF Non-Circ items requestable for in-house use

Will need to test in Test Phase

There are some hacks used for library-use only items that can’t be checked out and back in because it will kick off a return process. This will have to be figured out for ExL.

Davis tried creating a “Reading Room” circulation room. This was difficult for circulation staff to manage. There is now a transit step between ILL and the circ desks that allows the item to be checked out again before initiating the return process.

This issue does not just apply for LUO items, but specifically to the RLFs.

Mark will reach out to Lynne Grigsby regarding this question, and based on this discussion, Joe F. and Elizabeth will start a discussion in Basecamp with Ex Libris if needed.

RLF Ghost Records Discussion

Records Retained for Items Deposited in RLFs

This decision will be worked out throughout the test phase.

DDS Decision Page (Test) Document Delivery Service (DDS) Setup

Config forms - local campuses

Will need to be tested during the Test Phase

Total

x/x