2022-03-24 Meeting notes

Quick Announcements

ACQ/ERES License Terms Display-
Wednesday, April 6^th, 11am-12pm Pacific

NASIG Digital Preservation Webinar: Integrating Preservation into Librarian Workflows
Tuesday, 3/29, 11:00 PT

2

Notetaker: Carla
Time Keeper: Natalee
Actions: Kevin

Record: Michelle

Lisa: 360 Link (CDL ERMS Portal) access will be extended until June 30, this is a hard deadline as access afterwards will have an associated cost. Note that this database is current as of early Spring 2021.

Team Charter -proposal to add to the “expectations for working together”

Consider addition of new process, based on experience with 930/973 Decision process

3

Tamara Pilko

In meetings, after an agenda item is discussed as a possible system-wide issue, the Vice-Chair will take a poll of members to ascertain if an issue or concern under discussion affects each campus. This will help the SILS subteams to scope their work while supporting members with local issues.

Approved by vote to add to our team charter

Michelle Polchow to ensure text is added to charter

930/973 Fields for e-collection name

3/24 update-
DISC will need a couple of weeks to process

UCSD support - further discussion or wait for DISC input?

Future topic:
Discuss status for CDL converting campus reports using “E-Collection ID” rather than 930?
Ex: CDL Tracking
SCP Monthly Updates

930/973 field - individual campuses to discontinue practice?

• what questions would individual campuses have if this occurred?

• what concerns would prevent discontinuation at this time?

5

Michelle Polchow

930/973 Decision Page

https://uc-sils.atlassian.net/wiki/spaces/TRAIN/overview?homepageId=1194263895

Phase 4 Note: Some use it, some do not. Campuses could use it locally if need be for 973.

UCSD is discussing current usage of the fields and plans to continue local use.

• Put to vote: campuses continue using 973 locally

• SCP may continue to use 930 for internal management

Multi-part E-Collections

Review draft of decision page, discussion, propose possible actions/harmonization

20

Kevin Balster

Multi-part E-Collections decision page

How to create a workflow once this decision page is finalized? Workflows are linked here: UC Workflow Documentation

Discussion on which group(s) should determine collection names for discovery or be consulted

• Is there a point at which broad consultation could end

Add spreadsheet of migrated e-collections from CDL to our workflow documentation

Send initial list of collections to Discovery Group

Kevin Balster to update recommendation based on discussion

Lisa Mackinder to finalize list of migrated multi-part e-collections eligible for this treatment

Lisa Mackinder / Sherry Lochhaas to complete draft workflow for discovery piece (based on JSTOR document)

CDL Collections: use of
”selected full text” vs “full text” in collection service editor

Apply analysis to Factiva and Pub Med Central

20

Sherry Lochhaas Tamara Pilko

Background: questions coming in about how Primo will show articles because this service is on, but they will be articles that either aren’t OA (in the case of PMC) or aren’t in the collection.

Ex Libris Documentation - Service Type :

• Full Text  – Display the full text of the e-resource,

• Selected Full Text – The provider displays full text for some of the articles of the journal, but not for all of them.

• None – Used only for databases without titles, such as abstracting or indexing databases. If you choose None, portfolios cannot be added.

CDI Information:
We subscribe to only some titles in this collection:

Select Yes to indicate a selective subscription or No to indicate a non-selective collection. Selecting No for non-selective collections will cause the Full Text Available indicator to appear for non-selectively subscribed collections, and improve the full text availability indication for non-ID (ISSN/ISBN) content that is harder to match to customer subscriptions.

Do the benefits of keeping selected full text on outweigh the problems with getting false positive articles?

ERES (Kevin Balster Jason Dezember Judy Keys Katie Keyser Michelle Polchow Natalee Bell Paula Pascual Tamara Pilko) to consult with campus stakeholders and get feedback on whether to turn off “selected full text” for Factiva and PubMed Central.

Sherry Lochhaas to compile examples to help with campus discussions

Michelle Polchow to send documentation to help with campus discussions

Understanding CDL Communication

Initiate mapping CDL communication channels and gaps in feedback

5

Michelle Polchow

Lucid Chart Document

Michelle Polchow will export flowchart to Google Drive

ERES Work Plan

Assignment:
Continue to gain familiarity with work plan deliverables

Follow-up item:

Update on Sandbox access to NZ by a couple of ERES members for campuses to facilitate understanding/testing for our deliverables

Left off at introducing - Shared Decisions on CZ

Carla Arbagey to arrange licensing [storage] discussion group, interface with ACQ Ops about subgroup

ERES (Michelle Polchow Jason Dezember Judy Keys Katie Keyser Kevin Balster Natalee Bell Paula Pascual Sherry Lochhaas Tamara Pilko) keep reviewing work plan deliverables

Wrap Up

Review actions and decisions

5 min

• Confluence will generate a personal task list if a user is tagged using @

Parking Lot

Capture important topics for future discussion

Total

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