2022-06-09 Meeting notes

Attendees

Carla Arbagey, UCR
Tamara Pilko, Vice Chair, UCSC
Kevin Balster, UCLA
Sherry Lochhaas, CDL
Natalee Bell, UCSB
Katie Keyser, UCSF
Sarah Sheets, UCM
Jharina Pascual, UCI
Michelle Polchow, Chair, UCD

Not in attendance:

Judy Keys, UCSD
Jason Dezember, UCB

Meeting documents:
Meeting Recording (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Michelle Announcements Follow-up to SILS License Terms Display meeting Friday 6/3 at 10am: Google Calendar NERS, June 12, release top picks from prior round CDL NZ Task Force - updates to announce?		5 min		Notetaker: Sherry Lochhaas Time Keeper: Katie Keyser Actions: Kevin Balster Link to recording was sent out for the license terms display presentation. NERS - asking allchairs to vote on top issues, not sending it out to everyone for voting. Trying to determine best ways to make maximum impact with voting. CDLNZPT - making progress, testing, will meet more after the end of the FY. Cambridge ebooks - CDL has made progress loading missing titles UCLA - hired new Head of Acq & Eresources position
2	Work Plan item: Sharing of E-resource Licensing Information across UC [Phase 4 delegated]	Discussion and outline possible solutions	30 min	Tamara Pilko Natalee Bell	The ERES Work Plan Create a shared storage space where the entire license documents for UC Tier 1-3 e-resource licenses can reside, so that we can compare terms obtained previously within the system. It would be of additional benefit to be sharing information about license negotiations that have failed and reasons why. make tier 3 licenses visible to all campuses. Is this viable? perhaps better to focus on facilitating communication around licensing. Leverage the listserve for licensing dialogue. Are there issues with sharing specific negotiated license terms among campuses? Need to find out legal ramifications, if any. Licensing - AEFG Handoff Document CDL Redacted License agreements How to share local campus licenses with others CDL Licensing Toolkit Licensing listserv hosted by UCD	Licensing discussion subgroup: listserv legal questions of sharing our licenses within the UC? Possible check in with Lisa Mackinder on this create a CDL webpage that will talk about some of this, related to the Licensing Toolkit – what to add to this space? Increased communication around terms negotiations, pricing, wording in licenses, advocacy with licenses (ADA, etc)	Sherry Lochhaas will inquire after CDL-hosted licensing listserv for the UCs E-res team will recommend using current UC Davis listserv E-Res team will figure out communication to other stakeholders re needs, best practices, and reconfiguration of new listserv Natalee Bell to contact Lisa Mackinder regarding legal ramifications of sharing license information over listserv
3	UCOP E-Resources Template	Review			New SLACK #Analytics channel Campus Contacts for Statistics June 3, 2022 - UC-Wide Analytics for UCOP Statistics (recording & slides) UCOP FY21 Statistics Reporting (website) UCOP ERES Template PPT (ERES)		For next few meetings - to cover some best practices for getting NZ
4	Round Robins	Information sharing	20 min	All			keep sending Nature journals issues to Helpline Later today: UC-wide session on UCOP statistics gathering in Alma from already-Alma campuses
5	Wrap Up	Review actions and decisions	5 min
6	Parking Lot	Capture important topics for future discussion:			Analytics – ASERL Accreditation Webinar: https://docs.google.com/document/d/1Pht1-c0hCo8aNfn5edDzWMEUeIGjpi5-5VdCOQ4bsuY/edit?usp=sharing Analytics – UCD Cost Usage Presentation- July 2021 (example of data structure for assessment in Alma) https://docs.google.com/presentation/d/1LMlFH4RXrF7FDljA-mavWQQLkqS9agBB/edit?usp=sharing&ouid=108170172034298713777&rtpof=true&sd=true SILS News – ERES work plan has contingencies coming from new CDL Shared Collection in NZ Project Team in coming weeks.
7		Total	60/60