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Attendees
Jharina Pascual, (acting vice-chair) UCI
Sarah Sheets, UCM
Michelle Polchow, Chair, UCD
Sherry Lochhaas, CDL
Natalee Bell, UCSB
Kevin Balster, UCLA
Jason Dezember, UCB
Sarah Lindsey, UCSC (substituting for Tamara)
Judy Keys, UCSD
Carla Arbagey, UCR
Katie Keyser, UCSF
Not in attendance:
Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)
| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | | |
|---|
| 1 | Record: Michelle
| Share announcements | 10 min | | Note taker: Kevin
Timekeeper: Sarah Sheets Michelle: Lisa Spagnolo was in an accident, and will be out for quite a while to recover. Can reach out to her over Slack. CDL NZ TF has received extension for investigating order records in the NZ. Michelle: Need to check schedule for May KB: UL is retiring at the end of December
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| 2 | Multi-Part E-Collections
Decision Page
| Goals in escalation: SILS communication SILS prioritization Assess systematic perspective beyond ERES Clarity in coordination between SILS & CDL Technical improvements in deliverable template- status “escalate”
| | 20 min | Michelle Polchow Initiated by CDL who needed feedback on how to represent large sets of e-collections in Primo (e.g., JSTOR, Sage) Feedback from campuses were collection specific and sometimes contradictory reason for escalation: have OT do project management to develop policies that could be used widely Biggest impact is on Discovery ERES work should focus on “how” to implement goals/best practices, not develop the policies and determine “why” things should happen MP: maybe there needs to be an “escalation” status on decision pages. Escalation doesn’t seem to be easily accomplished. SL: ERES has assessed that this isn’t something we can accomplish, so support sending to OT SL (SC): ERES got a lot of topics with overlap with other groups. Need for escalation hasn’t come up often in other groups SL (CDL): what information has recently changed? Want to review before sending to OT MP: Have review done before All Chairs meeting on 5/9
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| 3 | Sharing of E-Resources Licensing Information Across UC
Decision Page | Goals in escalation | | 20 min | MP: vision of AEFG is that there would be a Box account where licenses could go. But ignores ability to make is scalable. Focus shifted to having well-known lines of communication for campuses to connect as needed. Have a listserv. Davis hosted a listserv, but desire to have a central list hosted by CDL Issue revolves around whether licenses could be shared across all campuses (whether we’re considered one university or separate). Need decision on this from higher above SL (CDL): Licensing CKG could be a good idea, but doesn’t need to go through SILS structure. following up on legal question about sharing across campuses. Reviewing CDL’s original decision to not host list. Very little activity on the list. NB: Find it more efficient to reach out to campus directly rather than use listserv MP: if this ends up being not a SILS issue (for example, creating a CKG), better for OT to report that out JP: CKG could be useful, since it’s not always just about language on specific license. Can discuss larger policy questions SL (CDL): CDL has page with licensing liaisons: https://cdlib.org/groups/licensing-liaisons/ . Let CDL know if campus liaison needs to be updated CA: OA group is seeing lots of decisions needed from groups that don’t really exist. Potentially need other groups, but everybody is already overstretched, so not sure how to address MP: ERES could become overarching group JP: OT seems to be the one designed for these cross-group decisions.
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| 4 | Wrap Up | Review actions and decisions | 10 min | | | | | | |
| 5 | Parking Lot | Capture important topics for future discussion: | | | | | Paula Pascual to update licensing page Michelle Polchow to update multi-collection decision page | | |
| 6 | | Total | 60/60 | | | | | | |