2022-11-01 CDLNZ-PT Meeting Notes

Facilitator intro

5

Gem

Updates

Team

Documentation Discussion

Determine what we want our documentation to look like.

10

Team

Campus/IZ Documentation:

• High level documentation, like official decision page - On Confluence

• More detailed documentation, overall workflow, and in-progress docs - Google Doc

CDL Procedural Documentation

• Shouldn’t go publicly on Confluence. Drafts should be easily transferable for where CDL wants to store its documentation.

Inventory Meeting

Determine if we want to use the extra inventory meeting time for something else this week.

5

Inventory subgroup meets at 2pm on Thursdays.

Finish up negotiation licenses if necessary and cover Asana.

• Gem Stone-Logan Change the invite to use Gem’s zoom

Negotiation Licenses

Start documenting what we currently know.

• Initial notes here

Parking Lot / Overflow

May start meeting Thursdays at 2pm to account for time we won’t be available during November/December.

Week of October 31 - Document how negotiation licenses work (what works well and what doesn’t)?

Week of November 7 - order feedback from campuses

Week of November 14 - Sample data in production

For future agenda:

• Create instructions on creating new vendors.

• Document when to use different types of vendors

• Documentation on creating order records.

Best Practice: How long to wait for collection to show in CZ vs creating local record? Inventory subteam will look and probably send to Eres for further discussion.

Vanderbilt integrated with Oracle and did a presentation on it.

For reference: Out of Office/Vacation Schedule

• Gem Stone-Logan will look into the work plan template and see if we can transfer our updated timeline spreadsheet into that format.