2023-07-25

Attendees

Marcia Barrett (UCSC)
Catherine Busselen (UCSB) (notetaker)
Claudia Conrad (CDL)
Ryan Finnerty (UCSD)
Rachel Jaffe (UCSC)
Tricia Lampron (UCI)
Cathleen Lu (UCSF)
Naomi Shiraishi (UCB)
Israel Yáñez (UCD)
Erica Zhang (UCLA)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	START RECORDING			Catherine Busselen
2	Announcements		5 min	Everyone	Catherine updated Work Plan to check off items that we have completed The Resources and Training Materials Space Subgroup met earlier this week; updates on their work can be found on the Meeting notes page: 2023-07-21
3	Discussion of Comments on Survey Analysis	Identify missing or unclear information - what else do we need/want to know? Begin draft of EIMPT recommendations for phase 2 Create questions for focus groups	15 min.	Marcia Barrett	What we don’t know: Are respondents talking about bib data or digital collections? “Metadata remediation” was not defined - individual record or sets of records? Respondents interpreted it both ways Don’t know how campuses determine what should be remediated Do know that reported errors will be remediated “Written policies” yes responses assume this means a public statement There’s a need for a written policy on what is considered harmful/problematic and how it should be resolved There may be some deliverables the survey data may not help us with Once these have been mapped, it will be more clear what we lack and can make topics of discussion in focus groups Statement on harmful language - not a deliverable. Very important to campuses The draft of EIMPT recommendations for phase 2 was created so as not to lose any momentum in this area in Phase 2; there may be some things we can draft prior to the conclusion of phase 1	Decision to continue looking at the analysis and provide feedback; are there gaps in the data collected vs what we need to know?	Read through the entire Survey Analysis and Executive Summary (paragraph format). Identify missing or unclear information - what else do we need/want to know? Identify information important to exclude from a public report - is it okay as the content is now? Marcia Barrett Catherine Busselen Ryan Finnerty Cathleen Lu Tricia Lampron Claudia Conrad Israel Yáñez Naomi Shiraishi Rachel Jaffe Erica Zhang Concentrate review of p.1-9 and comment Naomi Shiraishi Claudia Conrad Ryan Finnerty Concentrate review of p.10-19 and comment Cathleen Lu Rachel Jaffe Catherine Busselen Israel Yáñez Concentrate review of p.20-31 and comment Tricia Lampron Erica Zhang Marcia Barrett
4	Discuss comments on Executive Summary and Executive Summary (paragraph format)	Discuss creating a report & executive summary of survey analysis	15 min.	Marcia Barrett
5	Discuss creation of a Report on the Survey Analysis	Determine content & outline of the report Assign pulling together the report	15 min.	Marcia Barrett			Marcia Barrett Catherine Busselen Ryan Finnerty Cathleen Lu Tricia Lampron Claudia Conrad Israel Yáñez Naomi Shiraishi Rachel Jaffe Erica Zhang Review Survey Analysis and Executive Summary - Can these 2 documents be our public report? Should anything be altered (please comment or edit documents)?
6	Review of preliminary work on mapping responses to deliverables https://docs.google.com/spreadsheets/d/1FgVib3TVssfThjZIiw3NL2waRduOk0kt1JxkQzhQCjc/edit?usp=sharing	Update on the work being done by the mapping group	10 min.	Catherine Busselen Tricia Lampron Cathleen Lu	Subgroup will do more in-depth work on mapping before next meeting Some responses illicited needs that were not addressed in initial deliverables that we may want to incorporate Discussion brought up thoughts on using Alma NZ controlled vocabularies, perhaps testing with a small pilot project; current Alma NZ access is limited but would be necessary to do at NZ level in a consortial environment if we were to go this route		Catherine Busselen Cathleen Lu Tricia Lampron will do more in-depth work on mapping survey data to deliverables before the next meeting
7	Wrap up	Review of past action items and actions and decisions made during this meeting	5 min	Catherine Busselen	EIMP-PT Meeting Action Items
8	Parking Lot	Capture important topics for future discussion			Pre-mortem Discussion of Survey Results Mapping to Deliverables - determine current status of each deliverable & next steps on deliverables (8/8/23) Create detailed action plan for Midterm and Long-term Create subgroups for recommendations, best practices, etc. Review and update of Work Plan (estimated July 11, October 10, December 12)
9		Total	55 min