2023-10-11 OT-SC Meeting notes

Attendees

Jackie Gosselar, Chair
Sarah Lindsey, Vice Chair
Caitlin Nelson
Anna Arrieta, Support Member
Marcia (joined at 9:30am)
Catherine (joined at 9:30am)
Thomas Bustos, periodic Support Member

	Item	Desired Outcome	Time	Who	Notes
1	Ex Libris support		5 min	Team	For reference: Ex Libris Support Meeting Agenda and Notes
2	All Chairs meeting update		5 mins	Jackie
3	Quarterly Reports	discuss responses to the quarterly reports: OARM and EIMP discuss follow up and next steps	20 mins	Jackie/Team	Document for reference: OARMPT Interim Report Follow-ups from previous discussion?
4	SILS Renegotiation PT	We’d like to hear from each campus, “if the named users were free, what are the REAL numbers that your campus would need”? RPT would like this to be discussed with OT SC and with OT	9:05 - 9:22 mins	Jackie/Team	REAL numbers proposal provide target numbers for each campus with the expectation that each campus meet those targets Tom would work on this with campuses as well Alternative proposals also discussed Renewal Negotiation Chairs will speak with OT
5	Trials/Pilots in SILS	Discuss guidelines on how we should handle these	10 mins	Jackie	Topics for discussion: include appropriate stakeholders when we have resources that are an exception to a systemwide practice. ex: Kanopy Kbase brief summation of this example: one group made a determination that it would be handled in the IZ and not the NZ; didn't seem like there was a process to share with other subteams to include their input current consequences: Kanopy Kbase is not discoverable current efforts at resolution: Resource Mgmt-Cataloging Metadata Operations team has begun discussions current issues: This was a surprise to them that they would need to catalog it and campuses don't seem to have the right information to move forward. Handling in the IZ creates duplication of effort. If not all campuses load them, then a user from a non-loaded campus will find the title, and it will show up as an ILL request. The inability of individual campuses to mark IZ items as "non-ILL" in the system is another issue that has yet to be explored.
6	Executive Session	Private Discussion	0 mins	Team
7	Build agenda for next OT meeting	Build and finalize the agenda for next week’s OT meeting	0 mins	Team	See proposed agenda here
8	Parking Lot	Capture important topics for future discussion	0 mins	Team
9		Total	60 mins