2024-06-07 LG Meeting notes

Welcome Sarah Lindsey

Robin

Process for Reporting SILS Principles Concerns

20 minutes

Tom/Team

Review, ask questions, and make comments/suggestions on draft document prior to 6/7 meeting if

• One more read through before it is finalized

• Suggestions were discussed, and changes made, including assessment language and logistics

Touch base on SILS LG roster including finalizing vice chair

10 minutes

Robin/Team

• Anna Seiffert has been elected Vice Chair of SILS LG

Quick check in Patron Privacy and Data Security Team Group next steps

5 minutes

Todd

• Sent out initial notice to begin administrative work, including set-up in Confluence

• Roster of Privacy Officers finalized

Update on Named Accounts Project Team

5 minutes

Lynne

• Met June 6, reviewed survey, and have some questions for several UCs with shared accounts

• Then will reach out to data privacy groups, goal to finished this in the next month

• Then allocate named accounts

Check in on Accessibility Group

Sarah H., Anna, Aislinn

Group working on a draft for LG. Will share when ready.

Future SILS assessment discussion

5 minutes

Robin, Tom, Sarah T.

What type of assessment do we want do it in 2024/2025 (if any)?

What would we want to get out of a targeted assessment?

Suggestion: a full assessment in 2-3 years?

• Information can probably be covered in a newsletter

• Will circle back around to discuss

DOC update

5-10 minutes

Sarah T.

Direction & Oversight Committee (ST)

• Met on 6/4/24

• DOC approved UCI nominee to SILS Resource Management Operation Subteam (Elizabeth Ritchey)

• Call out for DOC liaisons to SILS LG and the Digital Preservation Working Group--deadline to respond to DOC Chair is Monday, 6/10

• Had initial discussion about the role of CKGs in the UCLAS structure. DOC agreed that we need to better understand any issues related to CKGs. DOC will soon have a new staff support member, and the person in that role might be better able to be in regular communication with CKGs.

OT update

5-10 minutes

Jackie

Operations Team

• Met on 5/29

• Some ELUNA conference highlights/lessons learned from OT/AllChairs available in the minutes

• OT Vice Chair elected: Lakshmi Arunachalam (UCI)

• SILS Membership Transition discussion

  • Membership by individual campuses is determined by each campus - no official time limit for SILS OT members

    • Original documentation stated a staggered 3 year term: SILS_UCLASintegrated_06232021_Final.pdf (universityofcalifornia.edu)

• OCLC Meridian Service discussed; RMOST will provide a recommendation as SMEs

• Began discussion on OARM-PT Final Report for OT

ExL support managers meeting

• Met on 5/23

• Root Cause Analysis discussed

  • When a production system is down for more than 5 minutes, the root cause analysis is done automatically. Otherwise, one must request it specifically.

  • Suggestion by Sarah to request these analyses more often

All Chairs

• met on 6/4

• Discussion focused on SILS membership transition and support for incoming chairs and vice chairs