2024-12-16 Meeting Notes

Attendees

Mark Marrow (UC Berkeley)
Tony Navarro (UC Davis) - Vice Chair
Lai Arakawa (UC Irvine)- out
Sandra Farfan-Gracia (UC Los Angeles) - Chair
Ross Anastos (UC Merced)
Sahra Klawitter (UC Riversde)
Mogilner Chamberlin, Ingred (UC San Diego)
Member TBD (UC San Francisco)
Lucely Chavez (UC Santa Barbara)
Sarah Troy (UC Santa Cruz)
Alison Ray (CDL) (CDL)

	Item	Desired Outcome	Time	Who	Notes	Actions
1	General Check-In	discuss Alma release notes (if any) discuss anything relevant from All-Chairs	5	All	Meeting notes from ALL CHAIRS: 2024-12-03 All Chairs Meeting notes
2	Damaged AFN item form/process		5	Ross	Damaged Item form & process Next Step: Provide feedback by next meeting 12/16 Vote- during next meeting 12/16 Pass to Operations Team for a solution to find a host for the form	Next Step:
3	TeamModification of On Hold Shelf letter		5	Ross	Modification of On Hold Shelf letter	Next Step: Make sure all institutions have made the change by end of January 2025
4	AFN Billing Practices		10	Sandra	https://docs.google.com/spreadsheets/d/1RCbMonyXuYYhMsbgvFoIjwmn74hzdI0jBy58Q59qk_A/edit?usp=sharing	Next steps: Need feedback from a couple more institutions
5	Manage Patron Services New UI				https://knowledge.exlibrisgroup.com/Alma/Release_Notes/2024/October_2024/November_2024_Feature_Sneak_Preview Questions
6	Non-Alma Billing Practices	Subgroup for Non-Alma discussion with RS: volunteers are Mark, Sahra, Sarah and Sandra	5	Sandra		Next steps: We are meeting on Wednesday , 12/18
7	AFN Library Use Only/RLF Barcodes	We've been having difficulty identifying RLF material that is library use only. I'm wondering if others are having similar experiences and how we can address it.		Sahra/Mark/Ross	8/12- will revisit at end of Fall quarter
8	Wrap up/Topics for next time		5	All	parking lot: Ongoing letter maintenance. Is there value in doing ongoing maintenance of letters; maybe quarterly? Make sure that each campus is sending consistent messaging. Related to the text that we word-smithed in the line above. 3/11 - Will leave on agenda for a few meeting cycles and revisit after decision page for On Hold Shelf letter is finalized.	For future discussion: Each campus should share what we use for ID cards: Mag Swipe, Barcode, RFID, Mobile ID, etc. Discuss how we can provide better service to users who borrow materials outside of their home campus. Potential mix of staff training and user education?