Manage and refine the overall project timeline, in coordination with the SILS Working Group and coordinator groups;
Manage and refine the overall project Responsibility Assignment Matrix (i.e. RACI), in coordination with the SILS Working Group and coordinator groups;
Facilitate pre-mortem and post-mortem risk assessments;
Design documentation templates and best practices, including for minutes and tracking action and decision items, to be shared with all cohort groups for their use;
Onboard new SILS cohort members that join mid-phase;
Manage user permissions for project tools.
Related Groups:
The PM Leads will actively collaborate with the Communication Operation Leads on systemwide communications, providing guidance as necessary and sign-off for SILS-News content. How do we do this? slack, listserv, meetings?
The PM Leads will collaborate and liaise closely with the SILS Service Manager. How do we do this?
The PM Leads will collaborate with the coordinator groups (facilitated by the PM Leads members serving as project managers for those groups) and provide guidance to the functional groups and subgroups that report to the coordinator groups. How do we provide guidance?
Most critical PM work…
Timeline
What goes on Confluence? (public)
What are the major milestones for the website?
What goes on shared drive?
Who manages what?
20
All
Joint kickoff with Com Leads? Yes
Bi-weekly joint Op Leads meeting; strategic meetings
How do we provide guidance for subgroups?
Chairs kickoff meeting to help them build their kickoff agenda: tasks tracking, meeting notes, etc.
Premortems
Offer to sit in on their first meeting
How to reach out for help (cover in kickoff meeting)
(kickoff meeting)
Ask for help sooner rather than later.
Add Caitlin to the PM groups
Caitlin Nelson will ask Lisa S. what she would have liked to have as a chair.
TTT survey - seeds for premortem, taking the temperature: here’s how we did the survey, here’s how we analyzed the results, hwere’s how we shared back with the group and beyond.