2020-04-20 Op Leads Meeting notes

Project FAQ (include info about CDL and RLFs also)

Determine how soon this is needed.

• How do we determine the content?

• Who contributes to the content?

• What’s the format?

• Where does this get “published”?

• Who owns it?

Related…

1. Update the SILS abbreviations page for website: 

   1. https://docs.google.com/document/d/1W8moTA7X2yji9gEO121Ci0_yJJRgr4-lpQ0E-wsQtcw/edit

   2. Here’s where it lives on website https://libraries.universityofcalifornia.edu/groups/files/sils/docs/SILS_ProjectAbbreviations.pdf

10

Premortems:

1. Tues 4/21 2-3:30

2. Weds 4/22 1-2:30

3. Fri 4/24 10-11:30

4. Fri 4/24 2-3:30

Determine assignments for 4 pre-mortem sessions for PM Leads:

• Introduce the process

• Share screen

• Risk note taker

• Facilitate convo/process

• Track time

• Manage people (call out the order for talking if needed)

• (after) aggregate results and flesh out mitigations as needed

15

Lena & Christine

Team Charter

Complete so we can share with the other groups as an example:

1. Objective

2. How we work together statements

5 (time permitting)

All

Cohort member absences and replacements

Focus on the medium impact area and brainstorm mitigations.

• Low impact: gone for 2 weeks (inform your group chairs)

• Medium impact: out for extended period or unknown amount of time (discuss with your group chairs to assess upcoming work + campus decides to temporarily replace or not) – This is the one to focus on. How can we minimize churn here?

• High impact: withdraw from project (inform your group chair + campus replaces you)

15

All

Tracking SILS co-chairs

We need a TOC chair. From TOC welcome letter:

• Your project manager, Neil Weingarten, will poll members to find the best time for a recurring meeting.

• At the first meeting or soon thereafter, you will select a chair for your group.

Does TOC have a kickoff plan?

5

Internal Training liaisons

Irvine, Riverside, Merced:

Members of the Internal Training group, among many other tasks, will be fully responsible for staff training at their locations (including scheduling, assigning trainers for each class, determining who takes what, etc.), as well creating supplementary training material specific to their location and coordinating post-live training. I'm concerned anyone at a Liaison level will not have the time or background to properly perform these tasks when the time comes, at least not without mitigation practices in place - such as assigning them a "battle buddy" from one of the other campuses. 

10

Parking Lot

Total

60/60