Objective: State the purpose of the group in 25 words or less (brief, energizing).
This FG will build a framework for how said areas will function in a shared environment, including practice and policy for harmonization while preserving local autonomy when warranted throughout the migration process.
Roles: What are the duties needed to get the work done? Who will take notes? Who will keep meetings on track/time? Who is responsible for tracking actions?
Notes and Timekeeper roles will be on a rotation through the roster. The second pass will swap the two roles. Action item callback will be done by the Chair.
Other roles will be assigned as needed, such as wiki editor, Google Drive document management.
What are our expectations for working together? Create a list of statements that the team agrees to uphold. For example, ask yourself: How do we make this group a safe space for transparent discussion (knowing that it might become contentious, and avoid back-channeling)? What are our ground rules for meetings? How do we ensure everyone is engaged? How do we ensure everyone has a voice? How will we resolve disagreements?
ACQ-ERM is committed to the success of the SILS and to harmonization across campuses, knowing that success benefits all campuses.
The members of the FG are aware that the UC campuses have functioned independently and may find the changes to practice and policy coming with SILS challenging to adapt to. FG members are also cognizant that they must strike a balance between representing for their particular campus and the goals of SILS on a system-wide level. Bearing these facts in mind, FG members should strive to participate in frank yet respectful discussion during difficult decisions, following the guidelines set out in the Systemwide ILS (SILS) Phase 4 Shared Governance Structure document page 7:
● Identification of the issue(s) that need to be addressed; ● Widely-held determination of what a resolution might look like (where possible); ● Open dialogue, which requires: ○ Active listening; ○ Active sharing (including asking questions, sharing viewpoints, etc.); ○ Sufficient time (acknowledging that implementation is a time-sensitive process); ○ Acceptance of feedback and new ideas; ○ Professionalism and respect; ○ Support for diversity of thought and opinions; ● Shared commitment to transparency and clear communication.
In particular, the group will be attuned to not interrupting, and supporting the contributions of one another.
How do we ensure everyone is engaged?
The members of the FG will turn on video to the extent possible (barring technical limitations, etc.) in Zoom to facilitate engagement and minimize distraction during meeting calls. Engagement will be appropriate to Step A or Step B representation. The Chair will assess engagement in between meetings and check in with members.
How do we ensure everyone has a voice?
The Group Chair will ask members to share their viewpoints during Zoom meetings, especially if a member has not offered comment on a topic. Members are encouraged to solicit feedback from one another to ensure a balanced, well-represented discussion.
Additional Values/Tasks, etc. (as identified during Team Charter brainstorming, but not fitting into the other sections)
[items captured during brainstorming]
will build a framework for how e-res and acq will function in a shared environment, including practice and policy for working together.
identifying opportunities for harmonization and increased efficiency, scalability
identifying best practices for data transfer in these functional area for SILS and for migration
identifying functionality for go-live (Day 1), and beyond - what does that mean for this functional area?
identifying data needs for reporting, etc.