Date
1-2
Attendees
Christine Barone (Unlicensed) , Co-chair, PM Leads
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Ben Alkaly (Unlicensed), Com Leads
Bill Hackenberg (UCLA) (Unlicensed), PM Leads
Caitlin Nelson, interim project lead for ICs
Adrian Petrisor, Com Leads
Neil Weingarten, PM Leads
Not Attending
Discussion items
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
|---|---|---|---|---|---|---|---|
| 1 | (Op Leads) Communication flows See 5/5 Op Leads (PM) meeting notes and scenarios | Com Leads to understand and document information flows internally within the cohort and externally to campuses. Understand if the PPC practices would extend to all coordination level groups (IC, PPC, TOC) or if other communication flows are needed. | Move to 5/14 | PMs, Caitlin, Com Leads, Xiaoli | Move to May 14. | ||
| 2 | (Op Leads) Opening confluence See also 5/5 Op Leads (PM) meeting notes | Determine what content needs to be in place on Confluence and if anything needs to be removed to avoid confusion (Adrian and Ben are doing an inventory of content that is missing on Confluence or should be held back until ready for primetime.)
Create communication plan. | 15 |
Communication plan:
| June 1 for go-live with opening confluence Not going to restrict any Confluence project pages. Anything not ready for public viewing should not be placed on Confluence until it is ready. Remove the Vacations/Out page from Confluence so that we can have everything open and transparent Ben and Adrian will split the work of reviewing all pages on Confluence and let owners know if they see anything that is problematic. |
| |
| 3 | Confluence branding | Decide on a name for the SILS Confluence site. Current title: UC SILS Confluence Home page name is: SILS Phase 4
| 5 | Ben, Adrian | UC Libraries SILS Project |
| |
| 4 | (Ops Leads) Local campus implementation teams/contacts https://docs.google.com/spreadsheets/d/1IGEn-g0op7J4GQzNCkzAmaCu6rTlfa8YUQe15o9q5GY/edit#gid=0 | Have we fully defined the problem we are trying to solve? How is communication disseminated from project to local groups? Do we need to track contacts? Problem statement: we need to know who to contact at campuses in different cases. It would be helpful to have a document of who’s doing what. No single point person in Phase 4.
| 10 | Lena, Christine | Lena to share responses from ICs. | ||
| 5 | (Com) SILS FAQ | Assign out answer responsibilities at Thurs. Coms mtg What is the process for asking this? Heard any questions, or concerns, around your campus (or in your groups) that could be added to an FAQ? | 10 | Ben, Adrian | What will the format be for the FAQ? Initial thoughts are to create categories and have table for question / answer. Confluence, most likely. Create a form for people to ask questions |
| |
| 6 | (COM) Ongoing checkin |
| 10 | All | |||
| 7 | (COM) SILS News Communications Phase 4 | Awareness of upcoming communications and anything needed | |||||
| 8 | Parking Lot | ||||||
| 9 | Total | 60/60 |
Future Agenda items
PM Leads to determine what the highest value meeting time would be for SILS project co-chairs (Chris & Günter) to join a meeting/participate.
Premortem results (See April 28 meeting)
Com Leads agenda: Decision dashboard (how that would look, where it will live. Comm leads will need to decide by the end of the month. discussed at April 14 Steering meeting)
Com Leads agenda: SILS abbreviations