2020-04-29 ACQ/ERM FG Meeting notes

Date

29 Apr 2020 11AM-12:30PM (will end early if able)

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

Mark Hemhauser (Unlicensed) , UC Berkeley
Lisa Spagnolo , UC Davis (chair)
Paula Pascual , UC Irvine
Stacy McKenna , UCLA (notetaker)
Sarah Sheets , UC Merced (timekeeper)
Carla Arbagey , UC Riverside
Judy Keys , UC San Diego
Lisa Wong , UC Santa Cruz
Holly Eggleston (Unlicensed) , California Digital Library
Susan Boone , UC San Francisco
Maricel Cruz (Unlicensed) , UC Santa Barbara

Not attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting settled, reviewing agenda	5	Lisa
2	Admin Items	Adding “chatwatcher” as role - esp. when screen-sharing. Confluence pages going public early May. Check of our stuff - Team Charter OK for public view?	5	Lisa	Team Charter: calling it done for now, but open to add any other thoughts.		All - review Confluence doc’s for cleanup before May
3	Taking Temperature Survey - continued discussion	Reviewing more for key issues at this stage and after premortem calls.	10	All	TT Survey	Staffing is an additional concern not perhaps adequately reflected in the survey responses
4	Updates: specifically from PPC	Follow-up on Critical Issues. Shaping of priorities. Thoughts on training, what teams need before implementation gets off the ground more. Understanding of project calendar at this stage, how it will start to unfold.	15	Lisa	From last week was: Prioritizing critical issues. How to operationalize work groups. What decisions for Vanguard stage? Utilizing current Alma/Primo VE expertise. Concurrent projects/tasks? How to manage issues/procedures with multiple FG/group stakeholders.		Lisa Spagnolo asking PPC for recording of ExLibris “Intro to Zones” call Lisa Spagnolo sending out info for Sandbox access for FGs
5	Visioning Discussion	From Temp survey, Alma docs, etc. what do we see as outcomes for Acquisitions / EResources?	25	All	From PPC: “What is your vision for your Functional Area?” Not immediately jumping to HOW - before we go there, we need to figure out what, why, and why now? Visioning Doc		POL #s/vendor IDs unique - need to figure out how to not conflict on importing vendor/order data (after Vanguard)
6	Discussion of Critical Issues Document	Quick follow-up here, and incorporating ExL documentation review. Determining additional preparation needed.	10	All	Copy of Acq/ERM identified items in FG folder. Note: this is a discussion piece at the moment for our FG vs. inputting.
7	Wrap-up	Identify next actions	5	Lisa
8	Parking Lot	To save for future discussion	75/75