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Discussion items
| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
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1 | Check-in / updates | | 2:30-3:00pm | All | How can we make this meeting engaging (at the end of the day on Friday!)? No update from Beth’s group – not meeting at this time No update from Claudia’s group at this time Co-chairs Claudia and Xiaoli met with Working Group to talk about PPC at the invitation of the WG.
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2 | Pending decisions that affect data migration for Vanguard | Approve the decisions so Vanguard institutions can prepare their files | 3:00-3:30pm | FG Chairs | SCP, SFX, and related resource records handling for eResource records in NZ - VANGUARD - approved Bibliographic records to leave out of the Vanguard NZ - approved Bibliographic records 9xx fields mapping for Vanguard - approved Non-OCLC IDs in 035 fields in bibliographic records for the Vanguard (short) - approved Local 856 bibliographic data for the Vanguard (short) - approved Vendor Data for Migration to Test Global Vendor File in Vanguard- approved https://uc-sils.atlassian.net/wiki/spaces/RMF/pages/527630445/Vanguard+local+RLF+data+migration- approved P2E Recommendations for Vanguard - approved Preparation of Campus SCP Data - Vanguard - approved Ask from IC: Can PPC / FGs add some kind of “triaging” information to the decisions to help campuses know which pieces are the most important assuming they can’t get everything done? (CN will explain) Can decision pages be edited after they are approved? (e.g., clarifying tweaks) Decisions to include a “do nothing” option (what happens if you do nothing?). Go-to-person for questions about a decision is the rep from the group that created the decision. Making the decision doesn't mean the group is done helping each other with execution.
SSM and PM do not vote. Suggestions for improvements to Decision page template: Date field in the Decision page is the due date for the group to make the decision but it’s not always the date the decision was final/approved. Add a new field for “Approval date” Add decision history field or use the Action Log (summary of update and date) Add a “revised” flag that alerts someone to check out the decision history. What dates are needed up top vs. Action Log Tag everyone consulted in the RACI so a group can search for all decisions that involve them (use labels at bottom of page which can be searched). Controlled vocabulary needed!
| These 9 decisions were approved. (Request from ICs) Add “triaging” information to the decision pages to help campuses know which pieces of a decision are the most important assuming they can’t get everything done. Priority/importance may vary by campus depending on the campus' technical environment. Include a “do nothing” option. | |
3 | Training upcoming (recurring agenda) Ex Libris Meetings - Vanguard | Awareness of upcoming vanguard training. Chairs to remind their groups. Ensure everyone got the invite with Zoom info. Meetings: Mondays 1-2 and Thursdays 10-12pm. | 3:30-3:40pm | Caitlin, Lena | Alma Essentials / Admin Fundamentals: For anyone who wants to do vanguard testing Only required on a per-session basis, by functional area FG / ELG Chairs to coordinate who of their groups want to participate, with CN and LZ.
Alma Certification: SILS Working Group: optional Implementation Coordinators: 2-3 minimum ILS Data Cleanup: 2-3 minimum Patron Data: 2-3 minimum Policy & Practice Coordinators: 4 minimum 1 already: Lisa 1 Liz M Maybe Caitlin
Acquisitions & E-resources FG: 2-3 minimum Digital Collections FG: 2-3 minimum Discovery FG: 2-3 minimum Fulfillment & ILL FG: 2-3 minimum Resource Management FG: 2-3 minimum Archives & Special Collections EL: optional Public Services EL: optional Technical Services EL: optional Training and Outreach Coordinators: optional Internal Training: optional End User Outreach: optional Communication Operation Leads: optional Project Manager Operation Leads: 1-2 minimum Shared Governance Task Force: optional
What ExL meetings are what? Office hours: post questions 3 business days ahead of time. PMs will attempt to slot people into the Office hours 2-hour time slot. Let PMs know if you have questions and need a slot at office hours. Post questions in basecamp in the appropriate meeting To Do by EOD Monday for Office hours Thursdays. Share zoom link/invite. For Mondays training Q&A, post questions by EOD Wednesday. Put questions here in Basecamp. | | |
4 | SILS Chairs meeting | Awareness of upcoming agendas; Surface topics for discussion; Seek advice and volunteers to present. | 3:40-3:45 | Lena | SILS Chairs meeting on July 1 will cover a review of the SILS Principles revised for Phase 4 (Günter) and lightning talks & an open discussion of the Decision page form - what’s working, what could be improved, suggested best practices. Josephine, Xiaoli, Liz, Lisa will talk at the SILS Chairs meeting about their experience (what’s working, not working, suggestions for improvements) 5 minutes each. Should SILS PMs review these decision pages? consult on the RACI? How would this work in practical terms?
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5 | PPC subgroup CDL-managed Data in the NZ | Awareness of approved subgroup: https://docs.google.com/document/d/1fb2F_6TZXhc093X2sL__OlUtslYMhJ8Wj2C6t-ZZt_U/edit | | Chair | | | |
6 | Alma Migration Considerations for Consortia | Review the information to ensure all the areas are covered | 3:45-4:00pm
| Chair | Postponed from 6/19 meeting; Did not get to this 6/26 either Alma Migration Considerations for Consortia | | |
7 | Homework | | | | | | |
8 | Parking Lot | | | | | | |
9 | | TOTAL | 90 / 90 | | | | |
Future agenda items