Date:
Expected Length: 12:30-2pm
Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)
Attendees:
Catherine Busselen (Santa Barbara; co-chair)
Brian David (Unlicensed) (CDL)
Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B)
Erika Quintana (Riverside) (Step B)
Katie Ritchey (Unlicensed) (Santa Cruz)
Peter Soriano (Unlicensed) (Berkeley)
Josephine Tan (Unlicensed) (San Francisco)
Turnbow (San Diego; co-chair)
Allison Benedetti (Unlicensed) (Los Angeles)
Antoinette Avila (Unlicensed) (Irvine) (Step B)
Not attending:
Prior to Meeting:
Have schedules ready to be able to find a weekly, 1 hour meeting time
Read the information at: https://docs.google.com/document/d/12MXdBCjbaqTrpA00-8kAQvXcTE4dBHjR7nDYFFao0zI/edit#
Read the information at: https://docs.google.com/document/d/1s5pud6_DqS9dmOrg5rxk9bJnD0ndp1EC4qnEkUoK0NI/edit
Agenda
Item | Desired Outcome | Time (mins) | Who | Notes | Decisions | Actions | |
|---|---|---|---|---|---|---|---|
| 1 | Recording Consent | 5 | All | ||||
| 2 | Feedback from TOC and SILS leadership | Share information about structural changes that may be taking place in order to better meet our needs going forward Adjust to a weekly meeting schedule Shift from word documents for training communications to Confluence | 20 | D. Turnbow, C. Busselen, B. Hain-Anderson | Preparation: Bring some weekly 1 hour meeting times that work for you to bring to this discussion Confluence example: Week 3: Resource Management #1 | Meet weekly, Fridays 1-2pm |
|
| 3 | Expectations for Internal Training | Review charge and determine specific deliverables, dependencies, and how they fit into overall timeline Delegate/Assign specific tasks to be accomplished weekly for the Vanguard training | 20 | Move to next week’s meeting. Peter, Brian, Dominique, & Catherine will help with moving training from basecamp to confluence; need to find out from Neil the best time to move stuff over. | |||
| 4 | Upcoming Configuration to-dos with training component | Determine if IT has a role in communicating and/or tracking this type of training If IT does feel that this falls within our area of responsibility, assign communication and/or tracking tasks | 10 | Preread: https://docs.google.com/document/d/12MXdBCjbaqTrpA00-8kAQvXcTE4dBHjR7nDYFFao0zI/edit# | |||
| 5 | ALMA Vanguard Training Plan Feedback | Create document for gathering feedback about the vanguard training plan for our internal use Begin documenting current feedback on the vanguard training, communication, etc.
| 20 | Redundancy is happening across the board; acknowledgement that Basecamp to GoogleDrive to Confluence and back again is problematic; what should be the timing to post to Confluence? Reach out to CSUs and Jennifer from Harvard and CARLI--How did they manage the redundancy with Basecamp and their own project management/training communications? Should we be getting feedback from FG in terms of the current training? Errors being found in exercises and outdated screenshots | |||
| 6 | Train-the-Trainer/Go Live training information from ExLibris | Review documentation provided by Ex Libris on the “train-the-trainer” sessions Determine what we need to be doing to prepare for this and when | 10 | Preread: https://docs.google.com/document/d/1s5pud6_DqS9dmOrg5rxk9bJnD0ndp1EC4qnEkUoK0NI/edit |
Future agenda items
Determine what we need to be doing to prepare for the Train-the-Trainer sessions
Non-vanguard Alma Essentials/Alma Fundamentals training preparations