2020-07-23 Op Leads (COM) Meeting notes

Date

23 Jul 2020 1-1:50 pm

Attendees

Christine Barone (Unlicensed) , Co-chair, PM Leads, out
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Ben Alkaly (Unlicensed), Com Leads
Caitlin Nelson, SILS Service Manager
Adrian Petrisor, Com Leads
Neil Weingarten, PM Leads

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Checkin/quick updates/anything from slack or email		10	All	Decision rollups are fixed! Adrian submitted a bug report and the problem was fixed. Thanks Adrian!!
2	SILS Service Manager (recurring)		5	Caitlin
3	(Ops Leads) Ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	10	All
4	Celebration planning	How do we want to celebrate the vanguard data load migration milestone? Create a calendar for milestones to celebrate and what’s involved (we raised this topic at 7/21 meeting but didn’t assign next steps)	10
5	SILS All Chairs meeting (recurring) Note-taking: Lena Facilitating: Lena Monitoring chat: Ben, Lena (wait until the end of the speakers talk/obvious pause) Track attendance: Lena	Topic for next meeting July 29 Confirm roles	5	All	HOLD FOR JULY 23 - CANCEL THIS MEETING? What are you doing to reduce the load for your SILS group? Canceling meetings, opting not to do some work that is not strictly needed, forming more small subgroups?
6	Town hall for UC staff	Decide when to schedule the next one Confirm if we sponsor and communicate about them ourselves	?	All
7	SILS project blog (recurring)	Items for the blog?	0	All
8	Alma Training (recurring)		0	Neil
9	(COM) SILS Communications Calendar	Awareness of upcoming communications and anything needed	5	Ben, Adrian
10	Work in progress (Com Leads)	Communication flows diagram Local campus groups spreadsheet (announce via SILS-Cohort-L@ucop.edu) Communicating from project to local groups (where to document this?) Blogs Virtual town halls Meetings with chairs on their communication plans	FYI	Ben, Adrian
11	Work in progress (PM Leads)	All chairs meeting Premortem risk actions RACI Training webinars on project tools and best practices Phase 3.5 report (in progress!!)	FYI	Christine, Lena, Neil
12	Parking Lot				Premortem actions
13		Total	45/50