2020-08-06 Meeting notes

Date

06 Aug 2020 2-3:30 pm

Attendees

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Actions
1	Check-in / Logistics	Report any major changes in availability / circumstances	15	Chairs	Alison will be on vacation next week. Sarah has found an afternoon solution for childcare so she’ll be able to attend this meeting - yay! Tom’s not sure about the level of parent involvement in homeschooling yet Caitlin needs half days and hours but hasn’t figured out her schedule. Greg will have no power 8/12 so will miss the SILS Chairs meeting.
2	Vanguard campuses	Congratulations on reaching a major milestone! Check how things are going individually with vanguard ICs on configuration form 5 patron types in configuration: summarize; ask if there’s anything to add to the discussion on slack? Aug 20 special meeting: review questions submitted Basecamp link here	10	Carlo	Congratulations to vanguard ICs on getting everything to Ex Libris. Configuration form challenges? Greg’s met twice; motto “trust the process”; delegating fulfillment tab to circ module coordinator. IT helping with printers - will probably leave it blank for vanguard. Don’t worry, you’ll know how to do all this once you’re in Alma for a couple of weeks. Assumption that if a campus is not done with their configuration form, they will turn in what’s done to date for the draft. 5 patron types in configuration: anything to add to the discussion on slack? This limitation is just for vanguard 4 permanent data categories: libraries, locations, vendors, resource sharing partners. Caitlin will upload questions to Basecamp today at 5pm
3	ILS Data cleanup / Patron Data groups / PPC	ICs know how it’s going with these groups PPC: All-decision Rollup	5	Chairs	Nothing to report from ILSDC Patron data is working on test scenarios based on ILSDOC’s template (thanks!). Due date next Monday for final version.
4	Timeline review	Stay up to date on timeline / deadlines: Basecamp To-Dos Confirm commitment to Ex Libris dates from last meeting: Oct Alma workshop, Dec 23, etc.	10	Caitlin	Request from Com Leads: What numbers do you have that might support an infographic celebrating the vanguard test load, e.g., number of records loaded, etc.? UCLA: We would have valued more time for just OUR campus and the config form in filling that out. Config form: PPC will finish config form recommendations Friday 7th DRAFT due 14th FINAL due 21st Fulfillment draft Aug 21; fulfillment final 28th → Fulfillment FG will do this? Special meetings: “Data Permanence” Aug 20th, questions and clarity due today!! “Shared Vendors” Aug 28th, questions due Aug 13th Vanguard Environment Delivery Sept 4th Special Meeting: Using Alma for Data Review, Thu, Sep 10 Primo delivery Sep 16 Special meeting first look at Primo Sep 17	Lena Zentall (Unlicensed) and Caitlin Nelson to share with Marci: we need one-on-one time with migration consultants to discuss the config form during the implementation test load.
5	Vanguard testing Alma campus IC recommendations for Data Testing	Round-robin with vanguard campuses: Share progress on local implementation test plans; anything you want to share with the group? anything the group can help you with?	20	Tom
6	Other / Homework		5
7	Parking lot				Checkin about meeting times in August when we know more about work schedules/school commitments - we may need to shift meeting times/days to better accommodate IC’s schedule. IC retrospective on lessons learned after config forms are submitted and before Alma is delivered: between Aug 21 and Sep 4. Invite FGs to present on their test plans - next week.
8		TOTAL	x / 90