2020-07-31 Meeting notes

Date

31 Jul 2020

Zoom link in Google Calendar invitation.

Notetaker: Catherine Busselen

Attendees

Kevin Balster UCLA (Voyager)
Marcia Barrett UC Santa Cruz (Alma/Primo)
Catherine Busselen UC Santa Barbara (co-chair) (Alma/Primo)
Ryan Finnerty UC San Diego (Millennium)
Kathleen Garvey-Clasby (Unlicensed) California Digital Library/SCP (Millennium)
Joshua Chaim Hutchinson (Unlicensed) UC Irvine (Alma/Primo)
TJ Kao UC Davis (co-chair) (Alma/Primo)
Cathleen Lu UC San Francisco (Millennium)
Erika Quintana UC Riverside (Alma/Primo)
Sarah Sheets UC Merced (WMS)
Eileen Pinto (Unlicensed) UC Berkeley (Millennium)

Not attending

Discussion items

Item	Desired Outcome	Time	Who	Notes	Discussion	Actions
Announcements	Share short pieces of need-to-know information	10 min	All	September 10, 10am-noon, Special Meeting topic: Using Alma for Data Review		Catherine Busselen will find out from Caitlin Nelson or via Basecamp if the Data Review session will also be included in the Testing Phase for non-vanguard campuses Anyone interested in attending this session should let Catherine know that they want an invitation Catherine Busselen or Caitlin Nelson will send meeting invitation to those interested
Review of Task List	Maintain Awareness of Incomplete Tasks	10 min	All	Reviewed outstanding tasks
SCP Record Load Decision for Vanguard	Understand what decision has been made regarding how the SCP and related SFX records will be loaded Determine how/if this might impact data cleanup, post-migration review and/or post-migration cleanup	15 min	Kathleen Garvey-Clasby (Unlicensed)	SCP records will not be loaded to the NZ SFX records will be loaded to the NZ UCSD may find that they have some similar problems Alma campuses will need to do extracts, instead of copying our data over, the extract should not include SCP records Will probably be some experimenting with some of the data to see what would be done down the road
ILS DC Recommendations for Vanguard Testing Draft Review	Review draft recommendations Assign follow-up work	15 min	TJ Kao	Timeline: deadline for adding recommendations will be Friday, August 14. Data review starts September 4. Audience for ILS DC testing recommendations - we’re focusing on whether data migrated, checking for data loss, and whether harmonization options migrated as expected. Functional Groups will look at how data migrated and if it should be migrated differently.	Members who were not part of the initial subgroup will review the testing draft and use the comment feature in GoogleSheets to provide comments We will review and resolve comments at our August 7 meeting	Catherine Busselen will review https://docs.google.com/spreadsheets/d/1dFi7lbwbrXzYd4rr_rlvKcQCT0LRGKw7EzzxcuEgBeE/edit?usp=sharing and add comments 07 Aug 2020 Kathleen Garvey-Clasby (Unlicensed) will review https://docs.google.com/spreadsheets/d/1dFi7lbwbrXzYd4rr_rlvKcQCT0LRGKw7EzzxcuEgBeE/edit?usp=sharing and add comments 07 Aug 2020 Marcia Barrett will review https://docs.google.com/spreadsheets/d/1dFi7lbwbrXzYd4rr_rlvKcQCT0LRGKw7EzzxcuEgBeE/edit?usp=sharing and add comments 07 Aug 2020 Eileen Pinto (Unlicensed) will review https://docs.google.com/spreadsheets/d/1dFi7lbwbrXzYd4rr_rlvKcQCT0LRGKw7EzzxcuEgBeE/edit?usp=sharing and add comments 07 Aug 2020 Kevin Balster will review https://docs.google.com/spreadsheets/d/1dFi7lbwbrXzYd4rr_rlvKcQCT0LRGKw7EzzxcuEgBeE/edit?usp=sharing and add comments 07 Aug 2020 Cathleen Lu will review https://docs.google.com/spreadsheets/d/1dFi7lbwbrXzYd4rr_rlvKcQCT0LRGKw7EzzxcuEgBeE/edit?usp=sharing and add comments 07 Aug 2020 Ryan Finnerty will review https://docs.google.com/spreadsheets/d/1dFi7lbwbrXzYd4rr_rlvKcQCT0LRGKw7EzzxcuEgBeE/edit?usp=sharing and add comments 07 Aug 2020

Finalize/Approve ILS DC Recommendations for Vanguard Testing (could be done at meeting or offline)

Discuss questions/comments coming from campuses based around data cleanup (i.e. How do I identify these records? Is there a way to do this in Alma?)

Add recommendations and communicate following harmonization decisions

P to E as future agenda item after vanguard load.