2020-08-21 SGTF agenda and notes

Housekeeping

Opportunity for co-chairs and members to share brief announcements and notices.

00:05

Ginny, Aislinn

The SGTF is thinking of those impacted by the fires, particular UC Santa Cruz and UC Davis.

SGTF mid-phase assessment

Update; walk through/confirm the revised assessment scope and goals; discuss/confirm next steps and work; reaffirm work plan and timeline for assessment (specifically, Sept. 14 deadline to submit the built out assessment instrument to the WG, so they can discuss at their Sept. 18 meeting).

00:45

Alan, Kevin

• How can we then accomplish this assessment?

• Assumption: likely an electronic survey, to achieve most if not all goals.

• Capturing demographics, will be important. As an option, respondents can self-identify, for follow-up. Potentially, interviews/focus groups could be a follow-up mechanism.

• A task force member reflected that there may not be sufficient time to organize a focus group.

• Agreement on the task force - all questions asked should be actionable and should be scoped to the focus (

• Agreement that our approach should favour multiple choice and aim for a survey to take no more than 15 minutes max.

Next steps:

• Developing the instrument, right now assumed to be a survey.

• To ensure a more cohesive final product, and given our timeline (one more for a version ready for WG review), a core subgroup should be assigned.

Brainstorming

• Demographics and telescoping will likely be a useful tool and may potentially be used to ask different questions to different groups.

• Likely required demographics: campus; SILS cohort/not. In terms of other demographic questions, the subgroup should consider and recommend what other demographics should be optional or required.

• Where demographic data might lead to identifying an individual, it will be anonymised. A statement could be included in the survey to note this. Only if someone opts-in to identifying themselves, will they potentially be engaged or directly associated with their response/data.

Decision: The SGTF endorses the assessment scope and goals, and thank Alan and Kevin for their work to finalize it.

Decision: Alan, Kevin, Sarah will form a subgroup to dev elop the questions. Donald will act as reviewer, before it’s shared with the group.

Decision: Danielle will build out the survey.

Action: Danielle will finalize the document and will share the revised scope/goals document with WG, as a courtesy.

Action: Aislinn will let Lena and Christine know that SGTF would like to move the deadline, to share the assessment instrument, to the 10/02 WG meeting.

Total

00:50