2020-08-27 Op Leads (COM) Meeting notes

Attendees

Christine Barone (Unlicensed) , Co-chair, PM Leads
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Ben Alkaly (Unlicensed), Com Leads, out (vac 9/4-9/8)
Caitlin Nelson, SILS Service Manager
Adrian Petrisor, Com Leads
Neil Weingarten, PM Leads

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Checkin/quick updates/anything from slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		0	All
2	(Ops Leads) Ongoing checkin	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	15	All	Continue work for SGTF (from Danielle’s visit 8/25) Discuss findings and actions from COL meetings with chairs Data security forms - FYI Communication recommendations from meetings with chairs
3	SILS Service Manager (recurring)		0	Caitlin
4	Alma Training (recurring)		0	Neil
5	SILS All Chairs meeting (recurring) Note-taking: Lena Facilitating: Christine Monitoring chat: All Track attendance: Lena	Topic for next meeting: Sep 9 review findings and actions from meetings with chairs (Com Leads)	5	All	Canceled 8/26 meeting. Possible topics for 9/9: Data security acknowledgement form? Ben is working on the Chairs meeting recap (worked on Friday for an hour) to look for patterns and any changes needed. Take to a SILS Chairs meeting on 9/9. Discuss in Ops Leads 8/27.
6	SILS project blog (recurring)	Items for the blog?	0	All
7	(COM) SILS Communications Calendar	Awareness of upcoming communications and anything needed	0	Ben, Adrian	Phase 3 final report, public version – send SILS News (was a message already sent to Slack, Cohort?) Added to the Editorial calendar SILS News and cohort on Melvyl and related services
8	Work in progress (Com Leads)	Communication flows diagram Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions Communicating from project to local groups (where to document this?) Blogs Virtual town hall for cohort Virtual town hall for all staff (start early Nov; quarterly) Meetings with chairs on their communication plans Celebration milestones and what’s involved Communicating the value of SILS	FYI	Ben, Adrian	Start thinking about SILS Town Hall for All (open to all staff)
9	Work in progress (PM Leads)	All chairs meeting Premortem risk actions RACI Training webinars on project tools and best practices timeline (extend beyond go-live), identify critical path & intense work periods	FYI	Christine, Lena, Neil
10	Parking Lot				Premortem actions (PM) Coordinator-level chairs meeting
11	Wrap up		5	All	Any actions or decisions missed?
12		Total	50/50