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Attendees
Christine Barone (Unlicensed) , Co-chair, PM Leads
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Ben Alkaly (Unlicensed), Com Leads, out (vac 9/4-9/8)
Caitlin Nelson, SILS Service Manager, out
Adrian Petrisor, Com Leads
Neil Weingarten, PM Leads
Discussion items
| Item | Desired Outcome | Time | Who | Notes | Decisions | Actions |
|---|
| 1 | Checkin/quick updates/anything from slack or email | | 0 | All | | | |
| 2 | (Ops Leads) Ongoing checkin | Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?
| 15 | All | Continue work for SGTF (from Danielle’s visit 8/25) Discuss findings and actions from COL meetings with chairs Ben is working on the value props Data security forms - FYI in case you any questions These are required data security acknowledgements that must be completed by everyone (ICs, FGs, local testers) before an account can be given. Forms will go out to ICs and PPC this week
IT will have initial workplan ready in next couple of weeks; will keep us posted. May be ready for WG by 10/2. EUOS are finishing their workplan and meeting with WG on 9/4. 2 decision pages to discuss. Questions from WG will be sent to EUOS on 8/28. Blog has been challenging - finding the time!
| Put Com Leads deliverables (chairs meetings takeaways and value props) on 9/1 Op Leads meeting | |
| 3 | SILS Service Manager (recurring) | | 0 | Caitlin | | | |
| 4 | Alma Training (recurring) | | 0 | Neil | | | |
| 5 | SILS All Chairs meeting (recurring) Note-taking: Lena Facilitating: Christine Monitoring chat: All Track attendance: Lena
| Topic for next meeting: Sep 9 | 5 | All | Canceled 8/26 meeting. Possible topics for 9/9: Data security acknowledgement form? Ben is working on the Chairs meeting recap (worked on Friday for an hour) to look for patterns and any changes needed. Take to a SILS Chairs meeting on 9/9. Discuss in Ops Leads 8/27.
| | |
| 6 | SILS project blog (recurring) | Items for the blog? | 0 | All | | | |
| 7 | (COM) SILS Communications Calendar | Awareness of upcoming communications and anything needed | 5 | Ben, Adrian | Phase 3 final report, public version – send SILS News (was a message already sent to Slack, Cohort?) Added to the Editorial calendar SILS News and cohort email on Melvyl and related services. Context for announcing this news (since it was essentially decided once we made our product choice). Announce along with Primo VE first look. Week of Sept. 14 - Zoom password
| Wait on Melvyl article to do along with Primo VE in September Publish P3 final report in SILS News today. Ben will add announcement about Zoom password requirement coming soon. | |
| 8 | Work in progress (Com Leads) | Communication flows diagram Local implementation teams interviews in blog (see Local group structures from April 2020) - Ben will draft interview questions Communicating from project to local groups (where to document this?) Blogs Virtual town hall for cohort Virtual town hall for all staff (start early Nov; quarterly) Meetings with chairs on their communication plans Celebration milestones and what’s involved Communicating the value of SILS
| 10 | Ben, Adrian | Start thinking about SILS Town Hall for All (open to all staff) Nov 2 11-12. -Vanguard completed! No invite? Email message announcement (COL), SILS News Invite guest speakers
| | |
| 9 | Work in progress (PM Leads) | All chairs meeting Premortem risk actions RACI Training webinars on project tools and best practices timeline (extend beyond go-live), identify critical path & intense work periods
| FYI | Christine, Lena, Neil | | | |
| 10 | Parking Lot | | | | | | |
| 11 | Wrap up | | 5 | All | Any actions or decisions missed? | | |
| 12 | | Total | 50/50 | | | | |