2020-08-04 Meeting notes

Updates / Confirm last meeting notes and actions

Team members are updated on any new information from the project

10

Presentation to WG end August

Small Group work

Supporting documents

• Big Picture (Lucidchart)

• Communications Plan (Lucidchart)

• Summary spreadsheet (Google sheet)

• Communications Examples (Google doc)

• Deliverables From Charge (Google Doc)

Make small groups to start tackling templates and timelines

40

Things we can start researching/drafting out now

• End user training plan (research what other campuses have done, make a recommended plan) - Deliverable 1

• Communications timeline and PR campaign (gather examples, map out time frame, decide on types of content) - Deliverable 2+3

• FAQs (based on other institutions/consortia, based on other UC campuses that already migrated to Alma/Primo) - Deliverable 4

• Libguide (look at examples, decide what to include, etc) - Deliverable 5

• Webpage (gather examples, start mapping out what we would want on a page) - Deliverable 1-3

Environmental Scan (from Discovery FG)

End User Outreach Environmental Scan

• Pascal (4) - Tim, Melanie, Olivia

• CARLI (5) - Josephine Tan (Unlicensed) (Southern Illinois University Carbondale, Northwestern), Courtney Hoffner (Unlicensed) (U Illinois Urbana-Champaign, Illinois State), Melinda Livas (Unlicensed) (U Illinois Chicago)

• SUNY (3) - Sue, Stacy

• CSU (3) - Corliss, Becca

• Stacy Brinkman (Unlicensed) By 8/18, With your sub-team members (see notes), divide up schools and fill out End User Outreach Environmental Scan spreadsheet. Link to examples of LibGuides, news items, FAQs etc. Summarize results with your sub-team.
• Timothy Chu (Unlicensed) By 8/18, With your sub-team members (see notes), divide up schools and fill out End User Outreach Environmental Scan spreadsheet. Link to examples of LibGuides, news items, FAQs etc. Summarize results with your sub-team.
• Courtney Hoffner (Unlicensed) By 8/18, With your sub-team members (see notes), divide up schools and fill out End User Outreach Environmental Scan spreadsheet. Link to examples of LibGuides, news items, FAQs etc. Summarize results with your sub-team.
• Melinda Livas (Unlicensed) By 8/18, With your sub-team members (see notes), divide up schools and fill out End User Outreach Environmental Scan spreadsheet. Link to examples of LibGuides, news items, FAQs etc. Summarize results with your sub-team.
• Josephine Tan (Unlicensed) By 8/18, With your sub-team members (see notes), divide up schools and fill out End User Outreach Environmental Scan spreadsheet. Link to examples of LibGuides, news items, FAQs etc. Summarize results with your sub-team.
• Corliss Lee (Unlicensed) By 8/18, With your sub-team members (see notes), divide up schools and fill out End User Outreach Environmental Scan spreadsheet. Link to examples of LibGuides, news items, FAQs etc. Summarize results with your sub-team.
• Melanie Ramiro (Unlicensed) By 8/18, With your sub-team members (see notes), divide up schools and fill out End User Outreach Environmental Scan spreadsheet. Link to examples of LibGuides, news items, FAQs etc. Summarize results with your sub-team.

• Rebecca Greer (Unlicensed) By 8/18, With your sub-team members (see notes), divide up schools and fill out End User Outreach Environmental Scan spreadsheet. Link to examples of LibGuides, news items, FAQs etc. Summarize results with your sub-team.
• Susan Chesley Perry (Unlicensed) By 8/18, With your sub-team members (see notes), divide up schools and fill out End User Outreach Environmental Scan spreadsheet. Link to examples of LibGuides, news items, FAQs etc. Summarize results with your sub-team.
• Olivia Olivares (Unlicensed) By 8/18, With your sub-team members (see notes), divide up schools and fill out End User Outreach Environmental Scan spreadsheet. Link to examples of LibGuides, news items, FAQs etc. Summarize results with your sub-team.

Items to put in parking lot for next time

Add to “future agenda items”

5