2020-10-15 PM Leads Meeting notes

Attendees

Christine Barone (Unlicensed) , Co-chair, PM Leads
Lena Zentall (Unlicensed) , Co-chair, PM Leads
Caitlin Nelson, SILS Service Manager
Neil Weingarten, PM Leads

Discussion items

	Item	Desired Outcome	Time	Who	Notes
1	Checkin/quick updates/anything from slack or email Don’t forget to check the Task report for your outstanding tasks and check them off when done.		10	All	Weekly Ex Libris meetings, pros and cons of inviting the whole cohort using the listserv? Currently we are inviting the ICs, SILS Chairs (one member from each group), IT.
2	Debrief on Alma fall training workshops: PM work	Lessons learned to inform the spring workshops	15
3	Training, IC, PPC, SSM	Is anything blocked or behind schedule? What deliverables are coming in the next week? Any decisions, consultations or approvals needed in the next week? Do you need anything?	0	All
4	SILS All Chairs meeting (recurring) Note-taking: Facilitating: Monitoring chat: All Track attendance: Post to SILS Chairs slack channel on Monday before meeting: If no agenda items or pressing issues by EOD Monday, we’ll cancel the Wednesday meeting.	Topics for next meeting: Oct 21 https://uc-sils.atlassian.net/wiki/spaces/SC/pages/edit-v2/587366612	10	All	One idea is to ask the the RCTF to come and present about their group (purpose, charge, current work, membership, etc).
5	Parking Lot				Share ExL recording links on Confluence? (would need to get permission from ExL and others) Consider a buddy system for local campus staff (particularly for post-go-live training and other work), pairing a new campus with an existing Alma campus for the local implementation teams. Match by size (student count): Davis, Irvine, Riverside, Santa Barbara, Santa Cruz. Identify risks of not having a buddy system. Post this idea on the Coordinator. Identify times when a buddy is needed, benefits/risks. Premortem checkins - Hold for a future meeting Timeline planning (extend beyond go-live), identify critical path & intense work periods Adrian & Todd are working on integrations communication work Coordinators group: Start with a one-time introduction meeting for Coordinators with IC and PPC; IT co-chairs are in flux right now. Intent is not to have a recurring meeting. Ask ICs and PPC co-chairs: What do you see coming up that will need to be coordinated? decisions?
6			5	All	Any actions or decisions missed?
7		Total	50/50