2020-10-14 ACQ/ERM FG Meeting notes

Assemble

Getting settled, reviewing agenda, roles

3

Admin Items

• Action Item Checks

3

Lisa S.

• Fiscal Close dates sent.

• General Fiscal Close support meeting for new campuses?

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

5

Lisa S. / others

PPC Meeting Cancelled for 10/9 ; 10/2 Open Access item - Lisa S. to follow up to see how it may come to AEFG, presumably after public services discussion.

• For 16 Oct 2020 PPC, Lisa Spagnolo will follow up on Open Access issue

• Analytics session on 12 Oct 2020 – recording now available

• Lisa Spagnolo to follow up at PPC re: 10/2 Open Access discussion.

Basecamp Review

Review with FG items from Basecamp from other groups, pertinent to scope, including timeline.

11

Lisa S./ All

Quick review of known items.

Individuals can flag submitted Basecamp entries for AEFG for easier searching/viewing.

• Reporting code issue --follow up received from ExLibris

• License term display: visible to inventory group only

  • Known issue: NZ is non-identified member

  • Should online access for other campuses be an end-user use case?

• License terms are not visible to IZs' Primo

  • Known issue

• Electronic resources ordering and maintenance workflow will be different in Alma

• All: keep a lookout for Basecamp items/local issues of note to our FG

Resource Management Test Items

Review RMFG items for Acq/ERM FG consultation. Begin discussion and action plan for items to meet RMFG due dates.

15

Lisa S. / All

• 10/7: Local 856 Data - RMFG Page / AEFG Notes on Local 856 - DONE

  • Expand AEFG’s initial recommendation for SCP for local purchase overlap.

• 10/14: Bibliographic records to leave out of the NZ (Test Load) -

  • No local DDA

    • CZ records ended up in the NZ after migration

  • Campus discretion: certain records may be visible in the discovery layer if kept in Alma

  • Only perpetual access items? Local subscriptions?

    • Depends on how local IZs should be able to view content from other IZs

• We may need to develop a process for cleaning up NZ content for expired or unnecessary content

• Lisa Spagnolo will get back to ExLibris on some of these questions

• 10/21: Bibliographic record 9xx field mapping

(Additional item re: bibliographic records with due date later in December.)

For 10/14 meeting: 1) review of 10/14 item outcome; 2) planning for 10/21 item feedback.

FG Testing

Determine whether items need escalation or wider review to route via PPC by 10/16 meeting (with lead time for review). Continue action plan for testing items based on Vanguard outcomes (including subgroups/time available).

35

All

FG Testing - Identifying Escalation Items, Assessing Progress, Determining Next Week’s Work/Priorities

• Review of test items and development into draft Decision Pages : 1) CDL/NZ Workflow; 2) Shared Vendor/Vendor-Related; 3) Electronic Resources Preparation (including P2E; coverage, etc.)

• Criteria for “early escalation” - this has a 10/16 due date to route through process.

  • Decision Fish Matrix

  • Possible for framework for presenting problem statement for other FGs

    • Implications for Discovery, RM, Inventory Groups

• Subgroups - division of test items across FG (& assuming test access as submitted)

  • Have broad areas represented in working pages

  • See in Column F of Testing Issue/Question Tracker

  • Scheduling / Milestones

  • Priority of subgroups

    • Evaluation of 856 data: in progress

    • CDL workflows and NZ payment: in progress

    • E-Resources

    • Shared Vendors

10/14 Notes:

Possible escalation issues:

• double portfolios/1 migrated bib record

• blank coverage portfolios and CDI article retrieval

• ALL: Subgroups get together to meet based on scheduling spreadsheet

Consortial Workflow Subgroup

Assessing status, determining additional subgroup times to schedule (including beyond FG attendees).

10

Lisa S. / Holly / all

Outcomes/Agenda Document

Summary of discussion. Next actions for areas not fully addressed. Intersection with general testing as above.

Reporting Codes: https://docs.google.com/spreadsheets/d/1y9Fl_DXqbavQxjiQtmnt93d-zerapvO3lM8TrUZsTmg/edit#gid=0

• IZ/Consortial workflow example by next week from ExL: https://docs.google.com/document/d/1ThfujAxrtYI9qr0I8tMLe4EC0F9RjlIuHCeXxtJednc/edit

• All: Please put in the category of data you’re using each Reporting Code Field for.

Wrap-up

Identify/confirm next actions

3

All

Parking Lot

To save for future discussion

85/85