2020-11-20 IT Meeting Notes

Date: Nov 20, 2020

Time: 1-2pm

Location: Zoom (See calendar invitation or inquire with Chair for Zoom details)

Attendees:

Peter Soriano (Unlicensed) (Berkeley)
Josephine Tan (Unlicensed) (San Francisco)
Antoinette Avila (Unlicensed) (Irvine) (Step B+)
Bonnie Hain-Anderson (Unlicensed) (Davis)
Elizabeth McMunn-Tetangco (Unlicensed) (Merced) (Step B+)
Caitlin Nelson (SSM, interim PM)
Katie Ritchey (Unlicensed) (Santa Cruz; co-chair)
Brian David (Unlicensed) (CDL; co-chair)
Sylvia Page (Unlicensed) (Los Angeles)
Turnbow (San Diego; co-chair)
Catherine Busselen (UCSB) (Step B+)
Erika Quintana (Riverside) (Step B+)

Not attending:

Agenda

	Item	Desired Outcome	Time (mins)	Who	Notes	Actions
1	Consent to Record		2 min	All
2	Volunteering Availability (Standing Item)	Track who is available to volunteer to work on tasks outside of meeting over the next week.	FYI	All	Members please prepopulate with your availability.
3	Upcoming Events (Standing Item)	Create awareness around upcoming tasks/events	FYI	Chairs	Fulfillment (Week 2) Implementation questions due 11/11, Q&A session on 11/16 Send out Resource Management (Week 3) info on 11/17 Training documentation needs survey complete by 11/20 No IT Meeting on 11/27
4	Announcements (Standing Item)		5 mins	Katie	Results of Meeting Time Doodle Poll Any updates about the work inventory? Today is the deadline we had given to the campuses.
5	Visioning Exercise	Review planned work and goals for this group	25 mins	Chairs	Team Charter SILS Governance document (see page 35) Current Work Plan Notes Document
6	Confluence Calendar Page (if Time)		10 mins	Catherine, Peter, Antoinette	Review and discuss plan for team calendar Should we create a new calendar or use the implementation calendar? Feedback from PMs Google Doc of Training Events
7	Spring Workshop Schedule (if Time)		10 mins	Katie	Confluence page with Workshop Information: Spring ExL Training Schedule Discuss workshop for current Alma campuses-- Davis, Irvine, Santa Cruz, Santa Barbara, Riverside Past Discussion Davis + Santa Barbara + (Irvine?) Santa Cruz, Riverside, (Irvine?) Perhaps need a separate law school session (one of the Th sessions?) Updates from Caitlin, Irvine, and Davis	Caitlin Nelson will ask Ex-libris about law school session separately Bonnie Hain-Anderson (Unlicensed) and Antoinette Avila (Unlicensed) will gather more feedback from campuses about what would be useful for UCI and UCD
8	Parking Lot from this meeting				Confluence Calendar Page Spring Workshop Schedule Discuss Network zone training
9			60/60 min

Future agenda items

Review/signoff on final work plan being