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Legend: NOT STARTED IN PROGRESS STALLED DECIDED

Status

NOT STARTED

Description

Assess current FRBR options and compare it to expected behavior and user needs

Decision summary

Owning group

DISC

Approver

Final decider; group with the authority to approve the decision. Unless multiple groups are affected or additional staffing or finances are required, your group can approve its own decisions.

Consulted

Informed

Groups/individuals who need to know about this decision.

For broad-reaching decisions, SILS has a cohort-wide email list (SILS-Cohort-L@ucop.edu) and slack channel for all SILS members #all-cohort. SILS News email list reaches ~500 self-subscribed UC staff (SILS-News-L@ucop.edu)

Decision-making process

Priority

High

Target decision date

[type // to add Date]

The date your group aims to make the decision. Allow time for consulting.

Date decided

[type // to add Date] You must add a date field for it to sort properly. It will not sort if you simply type the date.

The date the Approver approves the decision.

Recommendation

Describe the final recommendation/decision.

Impact

Stakeholder group

Impact

Who does this decision affect? [name of the group]

Explain the significance of the decision to EACH stakeholder group. How will this decision impact this particular group? What will change? Do they need to take any action? If so, when?

Reasoning

Background

Questions:

Test Parameters

Preferred Record Configuration: Configuration → Discovery → Display Configuration → Configure Views → Select View → Brief Results

Test View: FRBR Only

Criterion

Value

Define FRBR display for local records

Preferred

Enable FRBR

Yes

Enable Dedup

No

Criteria for FRBR preferred record

Type = Availability
Value = [ALMA-P, ALMA-D, or ALMA-E]

Example of ALMA-D

For each Test View Preferred Record type:

  • Look for a FRBRIZED title only available in print at your campus.

  • Look for a FRBRIZED title only available in electronic at your campus.

  • Look for a FRBRIZED title that's available both in print and electronic at your campus.

UCR FRBR/DEDUP Testing 09/2022

Dependencies

Questions to consider

Action Log

Action/Point Person

Expected Completion Date

Notes

Status

Discussion, thoughts, etc.

UCR is drafting an enhancement request…

Improve FRBR functionality: Precedence should be given to institution's available inventory.

As a user, we want to be able to set Available Inventory to be part of the FRBR ranking criteria when determining the FRBR preferred record in the same way it is for choosing the DEDUP preferred record.

“Availability - Precedence is given to a record that is available in a specific delivery category if it is HELD BY THE INSTITUTION: physical (ALMA-P), electronic (ALMA-E), or digital (ALMA-D).”

Currently, precedence based upon inventory can only be configured for the preferred deduplicated record, and FRBR ranking does not take an institution’s inventory into account when ranking results.

Current behavior:

When an institution has BOTH print and electronic inventory, the preferred record is based upon configuration.

When an institution only has print inventory but ALMA-E is configured as the preferred record, Primo will display an electronic record without inventory, direct users to make an interlibrary loan, and bury the print inventory in the FRBR results.

Likewise when an institution only has electronic inventory but configured ALMA-P as the preferred record.

Desired behavior:

When an institution only has print inventory, the print record with inventory is the default preferred record.

When an institution only has electronic inventory, the electronic record with inventory is the default preferred record.

When an institution has BOTH print and electronic inventory, the preferred record is based upon configuration, and access to BOTH the electronic and print inventory is displayed (Link to the electronic, call number and location for the print).

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