2023-1-17 All Chairs Meeting notes

(STANDING ITEM)

Subteam Roundup

Check-in on OSTs - capture any shared issues or cross-team task

5

Team

F OST

ACQ OST - mtgs start back up 1/23/23, mostly in holding pattern pending CDL procedure development

RM CMOS - start meeting later this week; no news yet.

RS OST: Concluding Tipasa Pilot, including defining next phases & contingency plans (delays) if Tipasa not ready for summer. Three other active projects on track

ERES - initiated ‘steering committee’ leadership role, Tamara takes leave next month until July. Committee - Chair + Sherry Lochhaas (CDL), Sarah Sheets (UCM) and Jharina Pascual (UCI)

Questions from Slack

FYI on anything quick that came up

5

EIMP getting up and running - how to make sure we liaise with with as needed?

• Let’s invite the project team chairs to a regular meeting (everyone all together) for updates.

• (Also note: rosters and confluence needs updating & cleanup)

ExLibris Support Call update

FYI on the discussion from December Support Call

10

Tom / Caitlin

Tipasa related concern regarding the integration was really caused by a Santa Cruz implementation of the integration. However, this exposed the need to flag integration tickets for escalation to ExLibris. When opening an integration related ticket, please be sure to highlight this in the subject line. For example, this could have been tagged as “OCLC Integration”.

If your folks are concerned with tickets being closed without any updates, please let them know that they can reopen the tickets. If there is a feature that should be working and ExLibris is stating that it is broken and will not be worked on further, please let us know. We saw this happen in the past, but found there was a “parallel” ticket from another customer with a fix date identified.

SILS membership turnover

Discussion about what might come up in the future - update from the Operations Team

15

Tom / Caitlin

Staff turnover comes up in July, so thinking ahead to what those procedures will be. Also thinking about cleanup / prep that would be appropriate.
https://docs.google.com/document/d/1l9tUcIgM4K77y-2m-Jg4JvlP12ReyQcInTr0fd6xiYY/edit#

• What would current chairs like to have for support for the next few months?

  • Rotate the vice chairs into the AllChairs sometimes

• Lessons learned for vice chairs?

  • Expectations for chairs and participation in AllChairs, SILS overall, etc.

• Kickoffs/refresh/reboots/welcomes (led/created by OST incoming chair + past chair; option to have OTer assistance)

• Chair “training” for new chairs / facilitation training?

• How to do work handoffs in June-July 2023

• Caitlin Nelson Send the brainstorm doc to AllChairs slack and email

Ex Libris Analytics Idea Exchange

Discuss what kind of comments to put on this idea

10

Gem Stone-Logan / Team

(Start at 1:30pm)
https://ideas.exlibrisgroup.com/forums/308173-alma/suggestions/40155142-ability-to-run-analytics-reports-on-alma-configura

• Each OST bring this to the members and think about what are the top tables in priority order, with impact statement.

• Goes up to OT / AllChairs for review

• SILS Ops can craft a cut-n-paste statement for individuals to use.

• Timeline: let’s discuss it here on the 14th. Caitlin will set reminder and send out a blurb for that work.

• Caitlin Nelson send blurb about Ex Libris idea exchange for OSTs, including task and timeline

STANDING - Work Plan Directory review

5

Team

Work Plan Directory

ExL Support Call Questions for the next call (1/23)

ExLibris / UC Library Support call Monday, January 23rd. Do you have any questions that would be appropriate for a consortial call with the North America Support Team?

Specific Tickets that need to be addressed?

10

Tom/Team

feel free at any time to reach out to UC side of this team

SILS SM (Caitlin), OT chair (Tom), OTvhcair (Jackie), NZ Admin (Gem SL)

Parking Lot

Capture important topics for future discussion

Total

55/60