2024-09-19 Meeting notes

Attendees

Jharina Pascual, Chair, UCI
Michelle Polchow, UCD
Sherry Lochhaas, CDL
Natalee Bell, UCSB
Jeremy Whitt, Vice-Chair, UCLA
Jason Dezember, UCB
Carla Arbagey, UCR
Sarah Sheets, UCM
Katie Keyser, UCSF
Judy Keys, UCSD
Tamara Pilko, UCSC

Not in attendance:

Meeting documents:
Meeting Recording & Chat (link to file in Google Drive)

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Record: Jharina Announcements:	Share announcements	5 min	Paula Pascual	Note taker/Actions: Jeremy Whitt Timekeeper: CDL: CDL restarted email communication (CDL Shared Collections monthly updates), forwarded monthly to campuses by SCLG members about various projects underway. Campus: No updates. NZ Expanded Access: No relevant updates as the team met only last Friday to discuss the feedback received and next steps, which includes incorporating feedback into the proposal documentation for another review process Jharina will share updates as they happen
2	NZ display of electronic services	Discussion	15		Tamara Pilko Display order of NZ electronic services in Primo - several services are in alpha order, e.g. ProQuest Historical Newspapers is listed before Major Dailies The display order of electronic services is done separately in IZ and NZ Suggestion to work jointly with DISC on this.	There is ERES interest in exploring this further.	Tamara Pilko will start working on this, perhaps identifying main pain points, developing criteria and suggestions for display order, consulting with DISC.
3	Assess older workplan items: Work Plan: E-Resources	Update status and/or remove items that are currently marked NOT STARTED, IN PROGRESS	15	Paula Pascual	https://uc-sils.atlassian.net/wiki/x/3AD7bQ - a lot decided, are any still being referenced or still a problem? CDL/Campus E-resources workflow/record structure: Still thinking about this, working on setup of Acquisitions in the NZ, Unclear if harmonization or best practice will emerge. Leave on hold. Future discussion on where we’re at (e.g. recording information in IZ POLs? Campuses making local placeholder collections?) https://uc-sils.atlassian.net/wiki/x/gAH7bQ : Concerns include possibility of mixing up Tier 1 or Tier 3 content, depending on publisher’s account settings. Can spend more time cleaning up file batches than dealing with automated load.	ERES decided we have all of the Phase 4 outstanding items covered in our local Wiki page, or have dealt with them.	Tamara Pilko will see where we're at with https://uc-sils.atlassian.net/wiki/x/GgDjgw . Carla Arbagey will revisit https://uc-sils.atlassian.net/wiki/x/B4CwhQ Paula Pascual hold a future discussion on best practices and workarounds on recording CDL-managed purchase orders.
4	New workplan items to be distributed: Best Practices: Recording Perpetual Access in Alma Best Practices: Title Platform Transfers Offshoots of: Perpetual rights and entitlement tracking in Alma DRAFT		10	Paula Pascual			Judy Keys will work onBest Practices: Recording Perpetual Access in Alma Paula Pascual will work on Best Practices: Title Platform Transfers All; review Perpetual rights and entitlement tracking in Alma DRAFT
5	Standing Item: ExLibris Support Tickets (UC/ExL mtg, monthly on 3rd Friday: agenda)	Info Share	5 min	Paula Pascual	any outstanding items from the last support meeting? any items to add to this month’s agenda? Reminder to use “escalate” button when needed.
6	Standing Item: Reviewing ExLibris updates and releases	Info Share	5 min	Paula Pascual	Links to Sources of ExLibris Updates/Release Notes
7	Wrap Up + Action Items	Review action items and next steps	5 min	Jeremy Whitt
8	Parking Lot	Capture important topics for future discussion:
9		Total	60/60