2022-11-15 AASA-PT Meeting Notes

Attendees

Daisy Nip, CDL
Danielle Watters Westbrook, CDL
Gem Stone-Logan, CDL
Chan Li, Berkeley
Lynne Grigsby, Berkeley
Alison Lanius, Davis
Ellen Augustiniak, Irvine
John Riemer, LA
Sarah Sheets, Merced
Michele Potter, Riverside
Heather Hernandez, San Diego
Lisa Wong, Santa Cruz

Unable to attend

Susan Boone, San Francisco
Akshay Agrawal, Santa Barbara

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Review the charge	Develop a shared understanding of the roles, responsibilities, principles, etc.		Lynne	What is the extent to which we can/should recommend changes to workflows? Affirmed: not for this group to determine that we should change workflows; in part, we’re validating (this is what we’re doing; establishing agreement around our data definitions; some actions are out of scope) In the charge, the data reporting requirements are prioritized in the charge; core goal for 22/23 reporting is to establish a plan/path for UCOP stats reporting and then seek to address the other reporting needs Recognition (from CoUL, DOC) that annual statistics presently take too much time Affirmation: this charge is scoped to data in the SILS/Alma (non-SILS data is out of scope) This team should consider how we define each data requirement (e.g., proposing that we count the item record and not hand counting) Regarding keeping SILS LG in the loop: We don’t want surprises; regular check-in’s and the project team should readily update
2	CDL Op Center setting up tools	Update		Gem	This confluence space, Google folder, https://drive.google.com/drive/ listserv SILS-AASA-L@listserv.ucop.edu Slack channel #aasa-pt on the UC Shared ILS slack (uc-sils.slack.com)		@Gem Stone-Logan will email the group to affirm everyone has Slack and wiki access. @Lynne E. Grigsby will connect with Caitlin, to confirm Google access for project team members.
3	Determining chair, vice chair? co-chair?			Lynne, All	The Chair schedules, helps sets agendas and facilitates meetings.	Ellen volunteered to serve as Chair, with Chan and Michele joining her in a steering committee.	@Ellen Augustiniak will circulate a doodle poll for scheduling by Nov 15, 2022
4	Meeting schedule			All	How often do we need to meet? It is an aggressive timeline.	Weekly meetings (at least to start; if we split to subgroups, could change the frequency). Aim to have a standing meeting.	See chair action above.
5	Parking Lot	Capture important topics for future discussion			Experts/areas of work where we’ll need to reach out/consult: RLF reporting; Shared print reporting Future topics: Extent to which migration to SILS changes reporting responsibility (previously, campuses reported RLF holdings - what’s the process now?); extent to which special libraries that participate in statistics reporting with their campus library colleagues (e.g., law libraries, health science libraries, potentially affiliated libraries) can be part of harmonization efforts and where that doesn’t work
6		Total	x/x