2024-02-12 10am AASA-PT Meeting Notes

Chair - @Chan Li

Notetaker - @Alison Lanius

Attendees

@Daisy Nip
@Chan Li
@Susan Boone
@Danielle Westbrook
@Alison Lanius
@Denusha Amaladas
@John Riemer
@Lisa Wong
@akshayagrawal
@Sarah Sheets
@Ellen Augustiniak

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble Note taker Record meeting		5	All
2	ACRL Statistics	ACRL file - A file to show what specific values may be used to complete the ACRL survey. ACRL tables in Table A and B of the UCL/UCOP Stats Summary file - Shows how UCOP Stats Prototype is used to produce the ACRL file mentioned above. Exclusions of unpurchased eBooks and DDAs AND inclusions of non-ILS-reported microcopies and resource types previously needed guidance reviews applied. Guidance review documents: Guidance report for exclusions of the unpurchased DOAB ebooks and the JSTOR, AIRITI, and CNPIEC DDAs) Guidance reports on the recategorization of certain resource types (3D artifact, Collection, Kit, Other material, Undefined, Mixed materials, Monograph, Manuscript) For UC Berkeley, please visit Guidance Report 20240117-UCB only.xlsx. For all other campuses, please visit Guidance Report 20240117-UCD, UCI, UCLA, UCM, UCR, UCSD, UCSF, UCSB, UCSC.xlsx	50	Daisy	Simplified only the items displayed that we will be used to complete. Only a few categories still need input. ACRL tables are the prototype. Table A is the volume count. Column M provides information or a link to the Guidance report for how the data was obtained. The white cells represent the data that should be submitted to ACRL. Microform is included in 42a Physical Media - libraries can include their self-reported numbers to this. Details It would be great for CDL to partner with someone who can access ARL data for historical comparison. Institution Repository: e-Scholarship login provides usage data (provided by CDL) There are other IRs that might factor into data that should be gathered locally. Overall reason for CDL to provide other usage data reports (beyond UCOP) CDL is attempting to reduce local workload for statistics - which is why we are reviewing ACRL and ARL data as well. For next year will UCOP statistics reflect ACRL and other definitions? Ex-Libris has added some new categories Will this impact retrospectively or just new records? Most likely unless MARC records are replaced then it will not change prior reports. Formatting - is it possible to change to alternative color format (is that possible in this report?). Could we hide unnecessary columns? Michelle shared her formatting: https://docs.google.com/spreadsheets/d/11LYqEvkjiktiYEy2IeeGpCHavS9LAobeC2UTQFKSqvQ/edit?pli=1#gid=764758840 It would be useful for campuses to provide how they achieved their data for future continuity. Database category: A-Z database list - Springshare has a creation date in the export CSV that can be used to filter newly added databases. This is often subjective and possibly simplified data, hopefully in the future it can be retrieved from Alma and would be a good topic to review. (Parking lot)	There is a hold to review these issues over the summer and whether we will want to have a similar review process for UCOP and future statistics. Yes, there is a plan to make the formatting more user friendly.	For campuses submitting ACRL data review prototype.
3	Wrap up	Review actions and decisions	5		Next meeting will be in March Review ACRL data
4	Parking Lot	Capture important topics for future discussion
5		Total	60