2024-10-07 10AM AASA-PT Meeting Notes

Chair

@Chan Li

Notetaker

@Alison Lanius

Attendees

@Lisa Wong @John Riemer @Daisy Nip @Anna Striker @Michele Potter @Denusha Amaladas @Sarah Sheets @Susan Boone @Ellen Augustiniak

Regrets

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble Start recording Assign note taker		5	All
2	Re-use some of the FY23 data in the FY 24 Academic Libraries Chapter	AASA-PT needs to make a recommendation to CoUL for how they use UCL stats in the Academic Libraries chapter this year. Recommendation: CoUL temporarily (this year only) reuse last year's (FY23) data related to eResources in the Academic Libraries chapter of the 2025-26 Regents Budget Detail. Two data points in this chapter will be affected: Average electronic holdings and Average ebooks on each campus			This approach is fine but we need to document why we chose this route. Which is that we don’t have time to make quick decisions given the open issue with review of the reductions in this year’s data. Along with the decision an email will need to be crafted to explain why this was recommended for this year and probably only this year.		The email will be drafted with chairs and Anna to be given to Danielle.
3	Electronic data re-run	Review the file Review ReadMe and campus summary and breakdown tabs Review above plan for longitudinal study of the data (top-level and more granular breakdown) for campuses Do campuses need another top-level snapshot (of total “available at” and “available for”) before sharing with campus colleagues	30	Daisy/Anna	In the Template tab nothing in the included columns have changed. Excluded has been further explained with much more detail. For campus summary included titles are boxed in green. Purchased items from Airiti, CNPeReading, and JSTOR DDA ("available for") are included - non-purchased candidate items are being excluded. ReadMe includes the differences between report runs. The findings provide justification for review file continuing. For the most part re-runs do not seem to be needed. We could start building a data set to see trends in package, etc. but that would need to be done over time - the next 8-9 months. Do we want to periodically update the query so in July we know what changes have been made over time, or do we want to keep it static and make changes in May and June? CDL and local E-Resources should be managing decisions about resources - but should we do a study to see the impact of these choices so we are prepared for the numbers that come out in July?		If you want to submit the September numbers campuses should submit a non-ILS submission file in the non-ILS submission format.
4	Review the timeline	week of 10/07: DN aim to distribute to the team Due week of 10/14: Team has one week to review and provide feedback Week of 10/14: Finalize build for this new comparison report Week of 10/21: Share with campus colleagues, ~2 weeks to review (by end of Oct) AASA-PT finalize detailed statistics and UC Libraries annual stats summary by late November or early December	10	All	Did not cover yet.
5	Wrap up	Review actions and decisions	5
6	Parking Lot	Capture important topics for future discussion	5
7		Total	x/x