2023-04-03 Meeting notes

Welcome/Assemble

Allowing people to join from other meetings, etc.

1-2

Announcements

Share new general information.

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All

@Erika Quintana has moved roles at UCR to Collection Strategies, so will not be able to fulfill role as Chair for FY24.

• If you are interested in serving as Chair (or VC) for FY24, please let Stacy know ASAP.

• Erika will remain on ACQ SILS group as UCR rep until new ACQ rep for UCR can be hired & brought up to speed. Potential for Erika & new UCR rep to attend jointly until final handoff can be made, potentially by Fall-Winter FY24.

CDLNZ-PT Update

10

@Erika Quintana

@Lisa Spagnolo

Note: please forward/discuss the CDLNZ Alma Analytics Reports Feedback Requested Doc to CDL Acquisitions Liaison and SCLG representative to review. Any questions, send to Gem or SILS-CDLNZ email.

CDLNZ now working on developing documentation for input of POL data, invoice data, etc. for FY23, working through small subset to track time taken & potential questions/concerns to develop timeline for completion and potential data additions.

Projected extension through June 2023 with purpose of entering POLs and getting data input / build the NZ ACQ; team is working on developing a final report and request for extension to SILS teams for review.

Deep Dive Discussion - Report to OT on ACQ/E-Res barriers

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All

Follow up to Joint mtg with E-Res 3/16 and Additional ACQ Meeting 3/27

ERES Meeting with Lynne Grigsby (LG Chair) and Tom Bustos (SOT Chair) 3/30. Video here.

Writing up specific issues on Barriers to Progress doc.

• Please add/correct/comment on examples in the list to help articulate to upper management/admin where our limitations are, and what need more time/resources.

• @Stacy McKenna & @Erika Quintana to work with Tom & Lynne to join ACQ meeting to provide equitable time for ACQ discussion.

• Potential to review ACQ Work Plan to review and reconsider where operations or deliverables are stalled, have barriers that cannot be overcome, etc. or to create new, more valuable work plan deliverables.

• Potential for next ACQ-ERES Joint meeting post-meet with Lynne & Tom with interest in establishing regular joint meetings for FY24.

Other Topics / Areas to Cover

CDL / Local campus Workflows - Updates?

Time permitting

5/2: re: CDL-NZ group to support CDL Shared Acquisitions. Waiting to hear more. (Still true 8/15)

4/25

• Lisa S. Alma does not handle negative allocations (that was one of the ways we managed the recharge/deposit w/ transactions by title to draw that down).

• Lisa M. CDL has met with ExL to outline processes / use cases to take ExL development. Current functionality doesn’t fully support current workflows

• Google Drive space for recording where/how recharges are recorded

• SCLG supplying fiscal close deadlines.

• CDL NZ Shared Collections reviewing current workflows, will start with performing needs assessment

Parking Lot for Previous Action Items

Wishlist: All-UC Import Profiles workshop for after Fall quarter

New Items

Capture important topics for future discussion

Review of GOBI services - does anyone have data from the past year that might warrant review of acq plans?

General processing topics to discuss more in depth - continuations (receiving, renewals, to encumber or not to encumber - serials vs standing orders, standing orders vs approval volumes, etc.)

Actions from previous meetings:

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