Team Charter 22-23

Owned by Christine Barone (Unlicensed)
Last updated: Jul 18, 2023 by Caitlin Nelson
2 min read

Objective

State the purpose of the group in 25 words or less (brief, energizing). 

The All Chairs group serves as a hub for communication and advocacy for the SILS service, within the cohort and without.

Issues and recommendations from All-Chairs can be escalated to Operations Team.

 

Objective Notes

Sharing information; flagging potential problems; untanglers! Course pointers!

Sanity-checking on continuing issues / need for consultation.

Place for cross sub-team discussions. Eyes and Ears for the Operations Team. Escalation mechanism for SubTeams. Two way communication, Consortia to campus/subteam. Chairs should feel free to have their subteams work with other subteams to identify better workflows/processes.

This is a place for highlighting crossover issues - make an acknowledgement of need for tight collaboration. Alma + Primo are so tightly integrated (eResources touches so much!!)

AllChairs at campus level have opinions at all levels that don’t occur to people in the subteams (in a helpful way); keeps us from not stepping on each other.

New! (YAY) Not only about communicating work within SILS, but also sharing back out with internal unit (campus) and subteam;

Future ExLibris trainings (70% of adult learning is experiential (i.e. on the system))

Question/Comment: Is there anyone charged with SILS Communications within the new SILS gov? No official group - each group needs to take that role on, in terms of outward communications. ComLeads also helped us schedule and spread out the messaging. Difference between end user outreach and UC Libraries staff.

Actions that can boost morale, increase productivity, and brainstorming solutions - the who, what, where, why. Give

Big thinking within groups!! Would like AllChairs to fight for support for big ideas.

Provide clarity, parameters, requirements, and otherwise help shape the vision into actionable, prioritized, tasks that subteams can do.

Get bigger questions broken down to smaller pieces to help subteams tackle them.


Roles

What are the duties needed to get the work done? Who will take notes? Who will keep meetings on track/time? Who is responsible for tracking actions?

Co-chair: Tom Bustos
Co-chair: Caitlin Nelson

Note-taker: First Name Alpha rotating

Follow-upper:

Steering committee: Liz, Caitlin, Tom

 


What are our expectations for working together? Ground Rules for working together

  • Meeting regularly: if a chair is unavailable, give notice to the vice chair to attend instead.

  • Hand raise for grabbing attention in Zoom

  • Fist of Five for decision-making

  • Assume positive intent

  • Be open to having guest spots for leading topics!

  • Communicating decisions / soliciting feedback

    • Do we want the same procedures for each OST? For example, contacting the listserv vs contacting the chairs directly.

      • It’s okay, depending on the nature of the conversation and the feedback to contact a chair/vice-chair directly, as well as to send to the entire list, when needed.

      • Add context and deadline (urgency) so they know what expectations are.

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!
Question? Contact AskSILS-L@ucop.edu