2022-05-24 Meeting notes

Attendees

Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair (coming in a little late from another meeting)
Jesse Kruppa, Discovery Operations Subteam chair
Ernesto Mendez, Fulfillment Operations Subteam chair
Alison Ray, Resource Sharing Operations Subteam chair
Liz Miraglia, Resource Management Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	10	Team	Moving to written round-up format starting next meeting Check-ins should promote awareness of shared needs or friction points, if any. eRes: to explore analytics you need a use case. So went through UCOP stats fitting with Alma (or not). Question: Do all 10 UCs get reaccredited at the same time? (https://www.ucop.edu/institutional-research-academic-planning/content-analysis/academic-planning/accreditation.html ) We want to protect technical services staff from also taking on assessment work. Where does this fit into SILS structure, if at all? RMOST: Session on Thursdays around bound-withs! Formally announce we’re not going to standardize around that. Working to get into a non-fire rhythm. Our biggest issue right now is vendor records and the NZ right now - it’s hard to get the best workflow to get the best data. RSOST: Closing out the AFN task force officially, and cleaning up pages and docs. Also looking at Tipasa for next year. For analytics, we have a subteam that’s working on the Schedule C (resource sharing and ILL) and for internal ops needs. Not just how to create the reports, but how to share them, and making them available. FFOST: AFN user blocks - several test rounds are done and we’re at the point of clarifying config and testing as the same config. What is communication platform that we would use to communicate to each local campus. Need to communicate to OT that a config change needs to be made and they need confirmation of that change Need to loop in OST members (with OT) to find out how to FYI the local campus stakeholders. Discovery: FRBR display settings are being a thing right now - we’re looking to test a lot of data so if SSM: CDLNZ-PT update. If Serial Solutions goes away, what is the data continuity/integrity plan? CDL NZ project team kicked off; OA project team kicking off next week		@Caitlin Nelson do a Slack reminder for All Chairs round-up on Mondays.
2	ILL license terms	Understand the path forward for displaying ILL license terms for eResources	5	Stacy / Michelle	Check-in with Acq OST on the decision page		@Alison Ray (CDL) ping ACQ OST chair/vchair for status about ill terms decision page
3	Analytics project	Get communication paths for how to accomplish annual stats	10	team	Operations Team Meeting with Danielle Westbrook. Items learned. 1. Analytics write-up changing from an “ask”, to a multi-bullet description of the issue and expectations for reports this year. 2. Continue with Reporting Workshop that Ops Team is working on. 3. Continuing to pursue centralized reporting from the Network Zone Alma Analytics, which will be unavailable this year. 4. Work with Ex Libris on NZ Analytics improvements To what extent is SILS responsible for assessment and stats and accreditation docs?		@Caitlin Nelson to get the list of campus contacts for stats from Danielle WW
4	Meeting fundamentals / Team Charter	How do we determine priorities? How should we identify issues to bring to Ex Libris? What should be standing topics for discussion?	15	Tom/Team
5	Questions from Slack
6	STANDING - Work Plan Directory review		10	Team	https://uc-sils.atlassian.net/wiki/spaces/UCSILS/pages/1849032741
7	Ex Libris Support Call Reporting	Items requested by this team included:	10	Tom/Caitlin
8	ExL Support Call Questions for the next call (4/18)	ExLibris / UC Library Support call Monday, April 18. Do you have any questions that would be appropriate for a consortial call with the North America Support Team? Specific Tickets that need to be addressed?	10	Tom/Team	feel free at any time to reach out to UC side of this team SILS SM (Caitlin), OT chair (Tom), OTvhcair (Jackie), NZ Admin (Gem SL) Resource Sharing folks have been putting in tickets on how to make Analytics - there are zero canned reports from ExL for our set up - can we ask them for some? (mentioned in comment on UCD case # 06321175)
9	Parking Lot	Capture important topics for future discussion
10		Total	55/60