2023-1-17 All Chairs Meeting notes

Attendees

Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair
Jesse Kruppa, Discovery Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Alison Ray (CDL), Resource Sharing Operations Subteam chair
Liz Miraglia, Resource Management Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	F OST ACQ OST - mtgs start back up 1/23/23, mostly in holding pattern pending CDL procedure development RM CMOS - start meeting later this week; no news yet. RS OST: Concluding Tipasa Pilot, including defining next phases & contingency plans (delays) if Tipasa not ready for summer. Three other active projects on track ERES - initiated ‘steering committee’ leadership role, Tamara takes leave next month until July. Committee - Chair + Sherry Lochhaas (CDL), Sarah Sheets (UCM) and Jharina Pascual (UCI)
2	Questions from Slack	FYI on anything quick that came up	5		EIMP getting up and running - how to make sure we liaise with with as needed? Let’s invite the project team chairs to a regular meeting (everyone all together) for updates. (Also note: rosters and confluence needs updating & cleanup)
3	ExLibris Support Call update	FYI on the discussion from December Support Call	10	Tom / Caitlin	Tipasa related concern regarding the integration was really caused by a Santa Cruz implementation of the integration. However, this exposed the need to flag integration tickets for escalation to ExLibris. When opening an integration related ticket, please be sure to highlight this in the subject line. For example, this could have been tagged as “OCLC Integration”. If your folks are concerned with tickets being closed without any updates, please let them know that they can reopen the tickets. If there is a feature that should be working and ExLibris is stating that it is broken and will not be worked on further, please let us know. We saw this happen in the past, but found there was a “parallel” ticket from another customer with a fix date identified.
4	SILS membership turnover	Discussion about what might come up in the future - update from the Operations Team	15	Tom / Caitlin	Staff turnover comes up in July, so thinking ahead to what those procedures will be. Also thinking about cleanup / prep that would be appropriate. https://docs.google.com/document/d/1l9tUcIgM4K77y-2m-Jg4JvlP12ReyQcInTr0fd6xiYY/edit# What would current chairs like to have for support for the next few months? Rotate the vice chairs into the AllChairs sometimes Lessons learned for vice chairs? Expectations for chairs and participation in AllChairs, SILS overall, etc. Kickoffs/refresh/reboots/welcomes (led/created by OST incoming chair + past chair; option to have OTer assistance) Chair “training” for new chairs / facilitation training? How to do work handoffs in June-July 2023		@Caitlin Nelson Send the brainstorm doc to AllChairs slack and email
5	Ex Libris Analytics Idea Exchange	Discuss what kind of comments to put on this idea	10	Gem Stone-Logan / Team	(Start at 1:30pm) Ability to run Analytics reports on Alma Configuration settings Each OST bring this to the members and think about what are the top tables in priority order, with impact statement. Goes up to OT / AllChairs for review SILS Ops can craft a cut-n-paste statement for individuals to use. Timeline: let’s discuss it here on the 14th. Caitlin will set reminder and send out a blurb for that work.		@Caitlin Nelson send blurb about Ex Libris idea exchange for OSTs, including task and timeline
6	STANDING - Work Plan Directory review		5	Team	Work Plan Directory
7	ExL Support Call Questions for the next call (1/23)	ExLibris / UC Library Support call Monday, January 23rd. Do you have any questions that would be appropriate for a consortial call with the North America Support Team? Specific Tickets that need to be addressed?	10	Tom/Team	feel free at any time to reach out to UC side of this team SILS SM (Caitlin), OT chair (Tom), OTvhcair (Jackie), NZ Admin (Gem SL)
8	Parking Lot	Capture important topics for future discussion
9		Total	55/60