2023-4-25 All Chairs Meeting notes

Attendees

Tom Bustos, Operations Team (co-chair)
Stacy McKenna, Acquisitions Operations Subteam chair
Michelle Polchow, eResources Operations Subteam chair
Jesse Kruppa, Discovery Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Alison Ray (CDL), Resource Sharing Operations Subteam chair
Liz Miraglia, Resource Management Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	F OST membership is back up to full strength - the replacement member at UCSD has been made official. In the coming weeks I’ll be volunteering to be Chair for the remainder of this term and the next full term (thru July ‘24). Assuming there are no objections with my OST, we’ll then determine a Vice-Chair RS OST: still plugging away at sub projects: Tipasa testing, P2P investigation, user statistical categories (for RS Analytics) ERES OST: giving CDL another week to review 1st deliverable to share with OT-Multi-Series E-Collections, recognizing this issue may involve ERES, but is user needs driven and requires broader assessment (likely to include groups outside of SILS).
2	Questions from Slack	FYI on anything quick that came up	5	Team	Any new issues or concerns from the teams?
3	UCLAS-integrated SILS Structure	Reminder on the escalation paths and expectations of the UCLAS-integrated SILS Structure	5	Tom	The Leadership Group approved the creation of the SILS Membership Transition Subgroup. This group will now be working together to implement the transition recommendations proposed and accepted by the Leadership Group previously.
4	Alma CJK search implementation	Discuss any concerns regarding this implementation, expected to be done during the next re-indexing.	15	Tom	From ExLibris support meeting: https://knowledge.exlibrisgroup.com/Alma/Release_Notes/Release_and_Maintenance_Schedule We know the semi-annual reindexing will happen two weeks in July, but we do not know exactly when each institution would go into the queue. There are clearly some areas of risk we will need to be willing to take, but there are also options of reindexing one institution at a time or possibly some version of a vanguard group to go first in a separate re-indexing. In discussion with All Chairs today we all felt that going the vanguard route would be more problematic than going all at once.
5	Alma / Primo VE software review (Postpone until next meeting)	Get some direction from All Chairs	15	Caitlin	https://docs.google.com/document/d/1vKbUFEW9H98cxZpl0337NTufeQlSVOewPgK5ougy6Fs/edit SILS Operations Center will be working on a “write-up” for Operations Team for editing and finalizing.
6	ExLibris Support Call update	Upcoming Support call items	5	Team	Any issues to bring up can be sent to Caitlin or Tom to be brought to the Support Call representatives.
7	Community Slack Proposal	Discussion in OT: https://docs.google.com/document/d/14THVoCKawb-uS3axfFDTWphB1ZzVUZZluzBZNg5bC5A/edit#heading=h.cws0gu57ljh0			Any questions about this?
8	STANDING - Work Plan Directory review		5	Team
9	Parking Lot	Capture important topics for future discussion
10		Total	55/60