2023-7-18 All Chairs Meeting notes

Attendees

Jackie Gosselar, OT Chair
Stacy McKenna, Acquisitions Operations Subteam chair (rolling off)
Hermine Vermeij, Resource Management Operations Subteam chair
Erika Quintana, Acquisitions Subteam Vice Chair (rolling off)
Ross Anastos, Fulfillment Operations Subteam chair
Tamara Pilko, E-Resources Operations Subteam chair
Gem Stone-Logan, Discovery Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative
Jason Newborn – Resource Sharing Subteam Chair

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	RM: New vice chair (TJ Kao!) Hoping to approve our work plan this week Some members testing CJK reindexing results Acq: discussing ongoing leadership options, FY24 goals/discussion topics
2	Questions from Slack	FYI on anything quick that came up	5	Team
3	OT / LG updates		5	Jackie	CJK reindexing! Some technical issues and many communication issues; luckily Primo / UC Search doesn’t seem affected; HK setting does seem to be working for CJK Alma searching! See OT notes for more details. Communication about testing: make sure there is a communication path for CJK character testing with RM.
4	“Reboot” meeting tasks	Share a list of tasks for chairs to do within their OSTs	40	Caitlin / Jackie	Revisit/rethink team charter Revisit work plan Prioritizing new topics and taking stuff off. Q: How do we prioritize topics across cross-functions? Maybe we do a “workplan check-in” at an ACH meeting to understand what folks want to work on this year. It might be nice to have overlapping workplan items - might feel like we’re working towards a common goal. Elect new vice chair “Arm-twisting” for new VC and rollover of chairs every year might not be sustainable? We’ll see. RSOST still waiting for new members; ACQ still waiting for new members AND arm-twisting. Maybe: two-year co-chair with every-other terms, so you’re always rolling someone off but still have consistency. Get Cohort members to update the SILS Roster sheet Determine membership/structure for steering committees SILS Orientation / tools orientation. If anyone needs help contact sils membership team SILS membership team will do a tools session for everyone.
5	How do we want to move forward?	Have a plan for these meetings going forward that fit with the outcomes the team wants	5	Team	Team Charter: will review next time. Meeting times: continuing at 1pm every other tuesday is good. Standing items: will review next time.
6	STANDING - Work Plan Directory review		5	Team
7	Parking Lot	Capture important topics for future discussion
8		Total	55/60