2023-08-29 All Chairs Meeting notes

Attendees

  • Jackie Gosselar, OT Chair

  • Stacy McKenna, Acquisitions Operations Subteam chair (rolling off)

  • Hermine Vermeij, Resource Management Operations Subteam chair

  • Erika Quintana, Acquisitions Subteam Vice Chair (rolling off)

  • Stacy McKenna, Acquisitions Subteam Chair (rolling off)

  • Ross Anastos, Fulfillment Operations Subteam chair

  • Tamara Pilko, E-Resources Operations Subteam chair

  • Gem Stone-Logan, Discovery Operations Subteam chair

  • Caitlin Nelson, SILS Operations Center at CDL representative

  • Jason Newborn – Resource Sharing Subteam Chair

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

Notes

Decisions

Actions

1

(STANDING ITEM)

Subteam Roundup

Check-in on OSTs - capture any shared issues or cross-team task

5

Team

Resource Management:

  • Working with SILS-OPs to add “New” and Merge” files to our daily WorldCat Updates. Current status: have tested in the sandbox; will move to production soon.

  • Still discussing ETD metadata and not reaching a clear consensus.

    • Mixed feelings among campuses on duplicate records--not sure how much user impact there actually is.

SILS Ops Center: CJK reindex of the NZ! We’ll be debriefing at OT next week.

Discovery - how/when to discuss quarterly releases?

  • Orbis Cascade does lots of testing--anything useful there?

  • Some OSTs are discussing more than others.

  • Idea to hold quarterly all-UC coffee chats to coincide with updates.

 

@Caitlin Nelson and @Gem Stone-Logan will set up Slack reminders to discuss quarterly updates.
2

Questions from Slack

FYI on anything quick that came up

5

Team

  • When to choose a decision page vs a policy page?

    • Decision page is comparing between two or more options and vote. This was more common during implementation.

    • Now we are working more on living documents--ok to not stick with the strict decision/policy page binary.

 

 

3

OT / LG updates

 

5

Jackie

Debriefed on town hall, sent out feedback form.

Request from LG for post-mortem of transition.

Request for status check on lived name policy.

NZ reindex debrief.

 

 

4

Signature Success Program

Discussion and next steps for how to work strategically with Ex Libris

15

Caitlin

From Ex Libris:

“We would like to partner in parallel to address three key issues we are already aware of:

  • shared Acquisitions workflows,

  • centralized cataloging best practices and cooperative workflows,

  • analytics.

Please confirm that these are the three key issues.

I’m putting together a draft of a program to address these key issues”

Not sure if the cataloging bullet should be on there--or it should be more specific.

Make them build the "Alma Agreements" tool that ExL presented on with CSU (https://drive.google.com/file/d/1SHwyjtPclBZaL6zUsErJngBaLOBBOAMg/view?usp=drive_link)

Discovery is working already on ADA/accessibility problems (non-roman script, CJK, screen-reader problems, etc)

Documentation / support better. Why are product managers at ELUNA so much better than regular support people?

Additional potential value that has not yet been realized - what else is in the NZ that we don’t know about?

Clarity on the relationship between AllChairs and Negotiation team - what level of interaction would be available? Also is there a role for OT?

(RACI)

 

@Caitlin Nelson to confer with Negotiation team on how they’d like to involve All Chairs appropriately.
All Team: put your “beeves” in the Slack channel by next meeting.
5

How do we want to move forward?

Have a plan for these meetings going forward that fit with the outcomes the team wants

5

Team

Team Charter: will review next time.

Meeting times: continuing at 1pm every other tuesday is good.

Standing items: will review next time.

 

 

 

6

STANDING - Work Plan Directory review

 

5

Team

 

 

 

7

Parking Lot

Capture important topics for future discussion

 

 

 

 

 

 

8

 

Total

/60

 

 

 

 

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