2023-09-12 All Chairs Meeting notes

Attendees

Jackie Gosselar, OT Chair
Stacy McKenna, Acquisitions Operations Subteam chair (rolling off)
Hermine Vermeij, Resource Management Operations Subteam chair
Erika Quintana, Acquisitions Subteam Vice Chair (rolling off)
Stacy McKenna, Acquisitions Subteam Chair (rolling off)
Ross Anastos, Fulfillment Operations Subteam chair
Tamara Pilko, E-Resources Operations Subteam chair
Gem Stone-Logan, Discovery Operations Subteam chair
Caitlin Nelson, SILS Operations Center at CDL representative
Jason Newborn – Resource Sharing Subteam Chair

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	RM - finishing up ETD documentation and implementing “new” and “merged” records to the WorldCat Update workflow, working on running the Identifying Brief Level job across the whole NZ. ERES - OED authentication not working, more problematic for some campuses; CRL collections need updating by ExL in CDI (stalled - will ask for this to be on next Support mtg agenda) → send to Gem and we’ll bring to meeting on Friday. DISC - Have finalized how we’re going to review the quarterly Primo VE releases. We’re starting to look at the “Exclude CDI eBooks” option in Primo VE and will likely be reaching out to stakeholders in the next month or two.
2	Questions from Slack	FYI on anything quick that came up	5	Team	Do we want to schedule a “Decision page” review discussion? → invite all “chair” type people. Not right now. When to choose a decision page vs a policy page? Decision page is comparing between two or more options and vote. This was more common during implementation. Now we are working more on living documents--ok to not stick with the strict decision/policy page binary. Brainstorm session: how to make the enhancement process better?		When do we want to have an “advocacy” session in ACH
3	OT / LG updates		5	Jackie	Chair engagement: some groups are having trouble rounding up Vice Chairs, and the structure of governance questions are bubbling up. LG cancelled 9/1 meeting (early holiday release) - so meeting this week (no update) OT: CJK lessons learned convo which was very helpful.
4	Signature Success Program	Discussion and next steps for how to work strategically with Ex Libris	15	Caitlin	Google Doc: https://docs.google.com/document/d/1-xayW3AtXd7EjylhM6ty3w9qbEigDsJFZINBFUnKPUs/edit Are there any topics that are things that came from the RFP? Are we prioritizing workflow efficiency or patron experience? SILS Principle says patron: in which case Discovery and CDI stuff will be high Also eRES stuff impacts that. Lack of functionality between IZ/NZ Lack of documentation RM: talking about how the system works but that doesn’t work for us. We’re looking for things that are intrinsic to the design. → a lot of that stems from focusing on an IZ setup. Can we divide these beeves into “doable by ExLibiris” and “really more in our camp” What is the efficiency that we gain from having the NZ/IZ setup? What would it cost if we were all on IZs on our own? with no NZ? And CDL operators can see into the IZs? We associate strategic thinking and RFP/RFQ with “profound disappointment” - the market is so central to these questions. It’s our job to let Ex Libris know our minds!	Let’s continue work on this next time!	@Caitlin Nelson clean up the Google Doc with an eye to sharing with OT/LG next time.
5	How do we want to move forward?	Have a plan for these meetings going forward that fit with the outcomes the team wants	5	Team	Team Charter: will review next time.
6	STANDING - Work Plan Directory review		5	Team
7	Parking Lot	Capture important topics for future discussion
8		Total	/60