2023-09-26 All Chairs Meeting notes

Attendees

Jackie Gosselar, OT Chair
Stacy McKenna, Acquisitions Operations Subteam chair (rolling off)
Hermine Vermeij, Resource Management Operations Subteam chair
Erika Quintana, Acquisitions Subteam Vice Chair (rolling off)
Stacy McKenna, Acquisitions Subteam Chair (rolling off)
Ross Anastos, Fulfillment Operations Subteam chair
Tamara Pilko, E-Resources Operations Subteam chair
Gem Stone-Logan, Discovery Operations Subteam chair (ABSENT)
Jared Campbell, Discovery VC
Caitlin Nelson, SILS Operations Center at CDL representative
Jason Newborn – Resource Sharing Subteam Chair

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	(STANDING ITEM) Subteam Roundup	Check-in on OSTs - capture any shared issues or cross-team task	5	Team	RM-OST: Published policy document:Campus Electronic Theses and Dissertations (ETD) Metadata Practices Altered WorldCat Daily Updates procedure to add “new” and “merges” files. Coming up next: starting on a proposal to expand NZ access; will loop in other stakeholder groups.
2	Questions from Slack	FYI on anything quick that came up	5	Team	eRes: Kanopy videos can’t be managed in the NZ (videos) that we all have to manage separately. Can we nudge these vendors to make a CZ collection and have them do it for us? Ask Gem to make a ticket, ping Adriana on it as well; Tamara to get in touch with Kanopy		When do we want to have an “advocacy” session in ACH
3	OT / LG updates		5	Jackie	LG: still looking for a VC; new members have joined! LG workplan is under review. LG-SC will update some of the deliverables. New Town Hall structure: LG to run a governance-themed TH at the end of summer; OT to run a “state of the SILS” in January ish, with updates from all the functional areas Time later to talk about this deeper in ACH. OT: Talked about OT “beefs”; Gender Recognition and Lived Name compliance; Ex Libris support call.
4	Signature Success Program	Discussion and next steps for how to work strategically with Ex Libris	15	Caitlin	Google Doc: https://docs.google.com/document/d/1-xayW3AtXd7EjylhM6ty3w9qbEigDsJFZINBFUnKPUs/edit OT beefs: https://docs.google.com/document/d/1LtRNXOdRYFWbnpB9wtL17eaFLKOl2RaSAqbZvxjA6mY/edit Are there any topics that are things that came from the RFP? Are we prioritizing workflow efficiency or patron experience? SILS Principle says patron: in which case Discovery and CDI stuff will be high Also eRES stuff impacts that. Lack of functionality between IZ/NZ Lack of documentation RM: talking about how the system works but that doesn’t work for us. We’re looking for things that are intrinsic to the design. → a lot of that stems from focusing on an IZ setup. Can we divide these beeves into “doable by ExLibiris” and “really more in our camp” What is the efficiency that we gain from having the NZ/IZ setup? What would it cost if we were all on IZs on our own? with no NZ? And CDL operators can see into the IZs? We associate strategic thinking and RFP/RFQ with “profound disappointment” - the market is so central to these questions. It’s our job to let Ex Libris know our minds! When we have an initiative that we feel is close to doable, we would like a pathway for support to be fully certain that any shortfall is not in the details and interactions between details of our settings that we don't understand.		@Caitlin Nelson clean up the Google Doc with an eye to sharing with OT/LG next time.
5	How do we want to move forward?	Have a plan for these meetings going forward that fit with the outcomes the team wants	5	Team	Team Charter: will review next time.
6	STANDING - Work Plan Directory review		5	Team
7	Parking Lot	Capture important topics for future discussion
8		Total	/60