2024-06-04 All Chairs Meeting notes
Attendees
Jackie Gosselar, OT Chair
Sarah Lindsey, incoming chair OT!
Tammy Guziejka, Acquisitions Operations Subteam chair
Hermine Vermeij, Resource Management Operations Subteam chair
Ross Anastos, Fulfillment Operations Subteam chair
Tamara Pilko, E-Resources Operations Subteam chair
Jharina Pascual, Eres incoming chair!
Gem Stone-Logan, Discovery Operations Subteam chair
Jared Campbell, incoming chair Discovery!
Caitlin Nelson, SILS Operations Center at CDL representative
Jason Newborn – Resource Sharing Subteam Chair
Kristen van Vliet, incoming RS chair!
Item | Desired Outcome | Time | Who | Notes | Decisions | Actions | |
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1 | (STANDING ITEM) Subteam Roundup | Check-in on OSTs - capture any shared issues or cross-team task | 10 | Team | RM - organized OCLC Meridian demo; will discuss and see if we’re interested in a quote. Continuing work on standard ETD record. ERES - still looking for VC. wrapping up work plan items. Santa Cruz giving an info session about OpenAthens 6/25 | ||
2 | Questions from Slack | FYI on anything quick that came up | 5 | Team | OpenAthens info session! |
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3 | OT / LG updates | Inform on salient issues from OT and LG | 5 | Jackie | Ex Libris support meeting: when do we get Root Cause Analysis (RCA) “when an ExL production system is down for more than 5min an RCA is produced automatically” - sandbox, analytics, etc don’t get RCAs. We can always request one. OARMPT report: they’ll be asking for a new SILS group for cross-fx work. TP: Maybe if we formalize more SILS cross-functional meetings between OSTs that might cover something like OA? |
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4 | SILS Membership Transition | Discuss progress with soliciting new Vice Chairs, questions, deliverables, etc. | 15 | Caitlin | Q: What kind of sessions would be useful for incoming chairs? Q: What about project team chairs? We always forget to invite them! The process for voting for Vice Chair - I liked how OT did it this year, and I liked the form. It’s not training so much as the documentation hub: taking the time to put something together for the future. Can we have something for the future? +1 Alison last year walked us through how she used confluence as a chair (sharing tips and tricks as a power user). That was useful. Incoming vice chairs might benefit from “group facilitation” training and talking. Might others within SILS as well? Reducing barrier to access for vice chair. I don’t know what I don’t know - I can run a meeting, and I can edit a confluence page. Strategic leadership vs responsive facilitation: I just want to keep the bus on the road and not get in the way of others. ERES is 80/20? 70/30? Mostly dealing with practical/facilitating. We talk about the planning/long term and then usually get hamstrung by lack of staff time to implement/pursue anything at campuses. More info gather/sharing and like F, deal with things that come up and need intervention. F OST is the latter. not necessarily the complaining, but we try to problem solve and troubleshoot whatever a member/campus brings to the group. then we focus on that until we get a solution. Chairs need to know about putting-out-of-fires! Maybe a brief on how to escalate, who to talk to. Project Team chairs invited to come talk. |
| CN + RA → meet after ACH to see what could be brought into SILS.
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5 | Wrap up | Review actions and decisions | 5 | Team |
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6 | Parking Lot | Capture important topics for future discussion | 5 |
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7 |
| Total | 50 minutes |
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