2021-01-20 ACQ/ERM FG Meeting notes

Date

Jan 20, 2021 11AM-12:30PM (aiming for 60 min)

Zoom:

See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Sarah Sheets , UC Merced
@Carla Arbagey , UC Riverside (co-chair)
@Judy Keys , UC San Diego
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library (notetaker)
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.	Lisa Mackinder New CDL Licensing Analyst UCSB hiring for Electronic Resource Management Librarian TSELG ETD discussion tomorrow, primarily RM and CDL ETD members IC Printing Palooza was great! Check it out. Configuration drafts due 1/22, final due 2/5
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	10	Lisa S. / others	PPC Meeting 1/15 - Meeting Notes IP Use (on Discovery’s plate) Example https://www.tacoma.uw.edu/library/library MVP (below) Training discussion How are custom workflows going to be incorporated into training? Modification of fiscal-close FAQ to AEFG communication How to request special meeting: https://docs.google.com/document/d/1N9mip1f5Tb_c4NqAZ_BAxgSUlhl2uFpnDMRGuX0K2FI/edit#heading=h.s9xgvrgbbzzl [1/26 clarification re: special meeting on fiscal close is on Basecamp list, but may evolve into UC-provided session like P2E] Group clarify what exactly needs to be done in ILS before freeze (and what could have handled in campus financial system and Alma functionality to use a grace period for reflecting prior FY activity after go-live). Driver - CDL one time purchases; other CDL cost-share processing.	AEFG crafting a communication piece re: fiscal close and migration dates.	LS Review AEFG training folder LS building Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit LS Send out Fiscal close doc to group
4	Prep for Ex Libris session on electronic resources - 1/21; and Acquisitions 1/25.		7	Lisa S.	See Google Doc to capture questions/items from FG perspective (has message from Internal Training Team to Cohort for links to relevant docs/forms).		identify what we need to schedule for training
5	Prep for Configuration Review / Full Test Items		7	All	Review of Test Load Configuration page (copied from Vanguard version) Outbound links from subscribed resources Pubmed: All campuses use the same URL and Pubmed Otool configuration for Pubmed outbound linking. Recommendation use the existing URL for Test Load. Post-migration will need to create per-campus OTOOL and update local link. All resources: All outbound links (local and systemwide) will need to be updated to point to campus Alma link resolver after go live (after solidified). SFX will be active for three months, so not a day 1 thing, but we will need to identify process for getting all resource outbound links updated to campus Alma resolvers. Placed item in		LS following up with Josephine for IP addresses in campus/libraries - a Discovery area. Create plan for updating outbound links for systemwide resources post-golive HE send out Pubmed information (last email to Mark) to AEFG group
6	MVP spreadsheet	Structuring continuation of testing from decision pages, shaping path for full test load / go-live phases.	20	All	Continued discussion of Minimally Viable Product, and expectations for go-live (Day 1, Month 1, etc.) for consortial functionality. How to shape test load stage, and policy/practice level discussion in AEFG. See PPC spreadsheet in progress Use PPC sheet as point of capture for system functionality, desired delivery dates, expectation settings		ALL: By next meeting (1/27) Look over AEFG tab to confirm there are no gaps. Complete cells. LS: Host collaboration times to review document
7	Wrap-up	Identify/confirm next actions	5	All
8	Parking Lot	To save for future discussion	60/60		Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place.