2021-02-24 ACQ/ERM FG Meeting notes

Date

Feb 24, 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

@Lisa Spagnolo , UC Davis (co-chair) (timekeeper w/ Judy out)
@Mark Hemhauser (Unlicensed) , UC Berkeley
@Paula Pascual , UC Irvine
@Stacy McKenna , UCLA
@Carla Arbagey , UC Riverside (co-chair) (notetaker)
@Lisa Wong , UC Santa Cruz
@Holly Eggleston (Unlicensed) , California Digital Library
@Susan Boone , UC San Francisco
@Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

@Judy Keys , UC San Diego
@Sarah Sheets , UC Merced

Future agenda items

Discussion items

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions

	Item	Desired Outcome	Time	Who	Notes	Decisions	Actions
1	Assemble	Getting situated, reviewing agenda, roles	5
2	Admin Items	Announcements Action Item Checks	5	Lisa S.	Merced test environment was delivered NZ bib & holdings freeze is extended to March 4 at 5pm
3	Updates: specifically from PPC (and other SILS groups)	Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.	15	Lisa S. / others	PPC Meeting 2/19 Keeping work w/ Discovery FG on CDI in mix. OCLC item - in progress from PPC perspective as well. See revised action re: Analytics. Selector role also brought up in PPC - on placeholder list. Update on GOBI/Marcive: SCLG approved the proposal for all campuses to receive gold-level MARC records from GOBI and GovDocs from Marcive, which will be managed in the NZ Other groups. CDI, ILSDC, IC, etc. SILS Chairs: Primo VE handoff is next week, new training hub, communications group will send out monthly newsletter where we can add 1-2 items, ExL project managers are willing to come to our meetings if we need them CDL: doing data checks & following up with Basecamp items - Analytics for collections, Proquest activations, license negotiations workflow		@Lisa Spagnolo to touch base with Josephine as to decisions on CDI implementation. @Lisa Spagnolo to start an Analytics Decision page and consult with PPC. [update: is on PPC placeholder list, with next action tbd - no decision page started]
4	Upcoming Sessions	Review upcoming sessions involving AEFG and planning/preparing.	15	All	3/5: Carla/Lisa with SILS WG: see slideshow 3/25: Fiscal Close Session See Fiscal Close document at https://docs.google.com/document/d/1BCK1ggY33QYAMoTF8UIiK_QvDMpxu73uCW4ddAYuVH0/edit Outline for Fiscal Close Session topics to cover Testing to confirm Alma functionality and include in documentation/slides/support. Note: also Ex Libris session 3/8 on GOBI / API.		@Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content] Alma campuses to resurface how they handled unloaded records @Susan Boone to sound out ICs as to communicating scope of Fiscal Close freeze.
5	Testing Planning (combined with previously separate MVP item)	Work plan/assignments for first batch of work (next couple of weeks). Review timeline and Day 1 MVP items, develop subgroups as needed for deliverables.	30	All	Links From PPC 1/29: Testing Worksheet for PPC from Vanguard Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break) Test Load testing processes and procedures Moratorium on Bib/holdings/NZ impact work is to March 4. See PPC MVP spreadsheet NEW Timeline for AEFG Testing Management: Planning our testing priorities for the next couple months Planning drop-in sessions to look at our data together	New Decision Pages: Campus Purchase Order Practices (AEFG-MVP-002) Best Practices for Reporting Broken Links in CDL/SCP Records (AEFG-MVP-008) (Go-Live) Electronic Resources Practices - Linking IZ orders to relevant CDL e-collections (MVP 001) (Go-Live) Vendor bib records/overlay rules and Import Profiles - AEFG w/ RMFG (MVP 003)	@Lisa Spagnolo Schedule “workshop times” outside of call for synchronous testing (can happen outside of these, too w/ other hosts).
6	Wrap-up	Identify/confirm next actions	5	All
7	Parking Lot	To save for future discussion	75/75		Circle back to Shared Vendors outcomes - from 12/9 meeting notes ( ) Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place. Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing. What additional conversations needed re: routing of UC-elinks equivalent troubleshooting? Sharing our Alma workflow documentation for e-resources		Set up sub-groups to take on the MVP Day 1 items/Decision pages