2021-02-24 ACQ/ERM FG Meeting notes

Date

Feb 24, 2021 11AM-12:30PM

Zoom: See calendar item or inquire with Chair for Zoom details.

Attendees

  • @Lisa Spagnolo , UC Davis (co-chair) (timekeeper w/ Judy out)

  • @Mark Hemhauser (Unlicensed) , UC Berkeley

  • @Paula Pascual , UC Irvine

  • @Stacy McKenna , UCLA

  • @Carla Arbagey , UC Riverside (co-chair) (notetaker)

  • @Lisa Wong , UC Santa Cruz

  • @Holly Eggleston (Unlicensed) , California Digital Library

  • @Susan Boone , UC San Francisco

  • @Maricel Cruz (Unlicensed) , UC Santa Barbara

Not Attending

  • @Judy Keys , UC San Diego

  • @Sarah Sheets , UC Merced

Future agenda items

Discussion items

Item

Desired Outcome

Time

Who

  • Notes

Decisions

Actions

Item

Desired Outcome

Time

Who

  • Notes

Decisions

Actions

1

Assemble

Getting situated, reviewing agenda, roles

5

 

 





2

Admin Items

  • Announcements

  • Action Item Checks

5

Lisa S.

  • Merced test environment was delivered

  • NZ bib & holdings freeze is extended to March 4 at 5pm

 

 

3

Updates: specifically from PPC (and other SILS groups)

Shared understanding of PPC and other SILS group activities, including what is routing to/affecting our FG.

15

Lisa S. / others

PPC Meeting 2/19

Keeping work w/ Discovery FG on CDI in mix.

OCLC item - in progress from PPC perspective as well.

See revised action re: Analytics. Selector role also brought up in PPC - on placeholder list.

Update on GOBI/Marcive: SCLG approved the proposal for all campuses to receive gold-level MARC records from GOBI and GovDocs from Marcive, which will be managed in the NZ

Other groups. CDI, ILSDC, IC, etc.

SILS Chairs: Primo VE handoff is next week, new training hub, communications group will send out monthly newsletter where we can add 1-2 items, ExL project managers are willing to come to our meetings if we need them

CDL: doing data checks & following up with Basecamp items - Analytics for collections, Proquest activations, license negotiations workflow

 

 

@Lisa Spagnolo to touch base with Josephine as to decisions on CDI implementation.
@Lisa Spagnolo to start an Analytics Decision page and consult with PPC. [update: is on PPC placeholder list, with next action tbd - no decision page started]

 

4

Upcoming Sessions

Review upcoming sessions involving AEFG and planning/preparing.

15

All

3/5: Carla/Lisa with SILS WG: see slideshow

3/25: Fiscal Close Session

Note: also Ex Libris session 3/8 on GOBI / API.

 

@Lisa Spagnolo we should add more info in our document for extending the fiscal year, so everyone can back date CDL recharges in particular [DEFER: for separate documentation/session content]
Alma campuses to resurface how they handled unloaded records
@Susan Boone to sound out ICs as to communicating scope of Fiscal Close freeze.
5

Testing Planning (combined with previously separate MVP item)

Work plan/assignments for first batch of work (next couple of weeks). Review timeline and Day 1 MVP items, develop subgroups as needed for deliverables.

30

All

Links From PPC 1/29:

Testing Worksheet for PPC from Vanguard

Collaborative Workflow Testing (initiated by RMFG/Discovery/AEFG before winter holiday break)

Test Load testing processes and procedures

Moratorium on Bib/holdings/NZ impact work is to March 4.

See PPC MVP spreadsheet

NEW Timeline for AEFG Testing Management:

  • Planning our testing priorities for the next couple months

  • Planning drop-in sessions to look at our data together

New Decision Pages:

 

@Lisa Spagnolo Schedule “workshop times” outside of call for synchronous testing (can happen outside of these, too w/ other hosts).
6

Wrap-up

Identify/confirm next actions

5

All

 

 

 

7

Parking Lot

To save for future discussion

75/75

 

Circle back to Shared Vendors outcomes - from 12/9 meeting notes (https://uc-sils.atlassian.net/l/c/dFGWARAe )

Licensing discussion: Need to build out timeline, investigate what data can be exported, what we need to have in place.

Training placeholder: outbound linking (needs confirmation of SFX availability); EDI invoicing.

What additional conversations needed re: routing of UC-elinks equivalent troubleshooting?

Sharing our Alma workflow documentation for e-resources

 

Set up sub-groups to take on the MVP Day 1 items/Decision pages

 

 

The SILS mission is to transform library services and operations through innovation and collaboration. The future is shared!

Question? Contact AskSILS-L@ucop.edu